- Good evening, I'm Judy Henmi, the DSPS Coordinator,
and I'd like to welcome you to Irvine Valley College's
Student Parent Information Night
hosted by the Disabled Student Programs and Services Department
or, as we're more commonly known on campus, as DSPS.
We hope that you find tonight's presentation informative
and beneficial as you consider IVC as a viable option
to pursuing your education.
At this time the DSPS staff will introduce themselves.
- Welcome, everyone, to Student Parent Night.
My name is Vanessa Marquez, DSPS Counselor
and Learning Disabilities Specialist.
Thank you for joining us.
- Hello, my name is Dr. Breanna Wybaczynsky,
and I'm a DSPS Counselor here at IVC.
- Hi, everyone, my name is Paige Henley,
and I'm a part-time counselor.
- Hello, I'm Angie Bates, one of the DSPS Program Specialists.
- Hello, everybody, welcome. My name is Jenny Rodriguez.
I am a DSPS Program Specialist,
and I'm so happy that each and every one of you
was able to join us tonight.
- Hello, my name is Trina Frias,
and I'm one of the Program Specialists.
- Hi, I'm Jennifer Calderin,
IVC's Alternate Media Specialist.
- Hello, I am Nasser Khandan, Senior Admin Assistant.
- Hello, everyone, my name is Yahya Al Qutaifi,
and I'm a DSPS Office Assistant.
- Hi, guys, my name is Tanya. I am the DSPS Office Assistant.
- At IVC, we assist students in meeting their educational goals.
IVC has the highest rate of students
transferring to four-year institutions
in all of California.
Students have many associate degree options
in the arts and sciences.
Students can choose from a variety of certificate programs
and even work toward improving
their personal and social development.
IVC student population exceeds a diverse 14,000 students,
and we serve more than 1,100 students with disabilities.
IVC offers more than 80 associate degrees
with 30 associate degree for transfers to a Cal State.
Students have a choice
from over 71 career technical certificate programs as well.
We have a strong team working to continue
our articulation agreements with four-year universities.
The majority of our students transfer to
University of California of Irvine, Cal State Fullerton,
and Cal State Long Beach.
However, many students are accepted
to prestigious universities all over the nation.
IVC offers hybrid and distance learning opportunities,
obviously more so now as we slowly transition onto campus.
Once instruction returns to campus,
we will offer instruction during the day, evenings, and weekends.
The DSPS Program serves over 1,000 students
with verified disabilities,
such as physical or learning disabilities,
students with mental health diagnoses,
or really any other documented disability that impacts
the student's education.
DSPS is here to help level the playing field with their peers.
DSPS, unlike most cases in high school,
is a voluntary and confidential program,
and we approve and coordinate academic adjustments
that are determined by the student's unique needs.
Parents, we need your child's permission
to communicate with you regarding any academic
or DSPS-related questions.
We also offer learning disability assessment
to students once determined that it is appropriate to access them
by a learning disability specialist, me.
Also, which we have found extremely beneficial
to our students, is disability management appointments.
Here we assist students one on one
with building their time management skills,
study strategies, or stress-reduction techniques.
Lastly, we offer various mental health
and study skills workshops and virtual tracks
throughout the semester.
Students will receive flyers via email
throughout the semester as reminders to attend.
- Next here we have a few pictures
of our DSPS testing center.
DTC 1 is comprised of 60 cubicle stations
and three private rooms.
All the student has to do is sign up a week in advance
to reserve their spot on testing day.
- When you meet with a DSPS counselor,
they will engage in what is called
an interactive process with you.
They will review your verification of disability,
or VOD, and they will discuss with you the limitations
that you experience in the academic setting.
Based on that conversation, they will come up with
academic accommodations that you may be eligible for.
Priority registration is an example
of one of those accommodations.
This allows you to sign up for your classes
earlier than other groups of students.
For example, a student may take medication
that makes them drowsy in the mornings.
They will use their priority registration to sign up
for afternoon or evening classes,
which work better for their disabilities.
Extended tutoring is also an accommodation
that our students are often eligible for.
All students receive one hour of free tutoring
per class per week.
However, our students are eligible for up to
three hours of free tutoring per class per week.
We also offer academic advisement.
Therefore, you can come to your DSPS counselor
if you'd like to plan out your semester's classes,
make changes to your academic plan,
or create a new academic plan.
We also have adaptive computer equipment,
interpreters, captionists, and test proctoring accommodations,
such as extended time for testing,
distraction-reduced environment for testing,
readers, spell check, calculator.
All of these things are things that you may be eligible for,
but, again, it is based on your specific situation.
Notetaking assistance is another accommodation that we offer.
This is where a volunteer takes an extra set of notes for you
and shares them with you.
It could be anonymous or you can know who the notetaker is
and they can know who you are
and you can have that connection with them.
Assisted technology, Jennifer, our Alternate Media Specialist,
will discuss the various
assisted technology accommodations
after my presentation.
Again, this list is not an exhaustive list
of all the accommodations that we offer,
it just has a few examples.
There are various differences between high school and college
in terms of how you request accommodations
and how you are authorized for accommodations.
For example, you as the student are responsible
for providing documentation to the DSPS office.
This is also known as your VOD, or verification of disability.
You also must request accommodations from our office.
Furthermore, once you have those accommodations authorized,
you need to request them from your professors.
Your professors are not aware of your status with DSPS.
They do not know that you have accommodations
and we do not share that information with them.
Therefore, it's your responsibility to provide them
with an accommodations form at the beginning of each semester
and to go ahead and specify to them
what accommodations you are requesting for that class.
Adjustments, accommodations, and provisions outlined in your IEP
or 504 plan do not automatically transfer to college.
There may be some accommodations that you were eligible for
in high school that you will not be eligible for here in college.
However, feel free to discuss your concerns
with your DSPS counselor during your appointment.
There are no provisions for differential grading
or modifying the fundamental course requirements.
For example, in high school you may have had an accommodation
where you didn't have to answer every question on the quiz.
Perhaps they allowed you to answer every other question.
This is not something that you would be eligible for in college
as it is not allowed under the laws
that govern college settings.
Confidentiality is also very different
in high school versus college.
In college, all of your information
regarding your disability is kept separate
from your academic record.
It is completely confidential.
The DSPS office does not share any of that information
with any offices on campus or your professors.
So when you show your professor your accommodations form
at the beginning of the semester,
they will only be able to see what's on it,
such as various accommodations.
They have no idea what your disability is
or why you receive accommodations.
You can share that information with them if you'd like,
however, it is not required.
Furthermore, when you transfer to a four-year university,
if that is your goal, this disability-related information
does not follow you.
Once you get to the four-year university,
you can establish services there with their DSPS office,
but it's completely up to you.
Again, your disability-related documentation
is kept completely separate from your academic record.
Communication is also very different
in high school versus college.
For example, the DSPS office is not allowed
to communicate with your parents.
They no longer have access to your records.
If you do want DSPS
to be able to communicate with your parents,
that's perfectly fine.
You can fill out a form allowing us to do so.
However, at no point are your parents
allowed to talk with your instructors.
If you have a concern and you feel comfortable
talking to your instructor yourself, that would be great.
If you don't feel comfortable,
feel free to come to the DSPS counselors,
and we can either communicate on your behalf to your professor
or help you figure out how to send that communication.
The Student Code of Conduct must be followed by all students,
regardless of whether or not they are eligible for DSPS.
Please review this in detail as you must abide by it.
It is part of an agreement that you enter into
when you become a student here at IVC.
This chart here outlines the differences in roles
for the student, the parent, and DSPS in terms of accommodations,
VOD, verification of disability, communication, and advocacy.
You as a student are responsible for contacting DSPS,
scheduling an appointment to request accommodations,
bringing us the verification of disability
signed by the appropriate professional,
and for keeping your accommodations up-to-date.
You're also responsible for keeping track of your grades,
communicating with your instructors
about any questions or concerns you may have,
and you are also responsible for requesting accommodations
from DSPS and your instructor within a timely manner.
It is also your responsibility to self-advocate
regarding your accommodations.
Your parents, they don't have access to you records,
and they can't really participate
in the accommodation process unless you give them permission
by signing a release form.
They can assist you in obtaining the verification of disability,
or VOD, but they would not be the ones
to bring it to our office.
They are not allowed to attend class with you
or to communicate with your instructor.
They can encourage you to contact DSPS or your instructor
when you have questions or concerns, but, again,
they cannot make that communication.
They can also encourage you to become independent
and to self-advocate for yourself.
You are treated as an adult,
and you are responsible for making your own decisions.
DSPS, our role in all of this, would involve meeting with you
to have an interactive process so that we can approve
and coordinate your accommodations based on
the functional limitations of your disability.
We will review your VOD and approve accommodations
based on what it indicates, as well as the interactive process.
We will definitely encourage you to create
a collaborative relationship with your instructors.
We will not disclose confidential information
without your permission, and we will educate and assist you
with requesting and utilizing your accommodations.
We will also advocate for you if the situation is not resolved
after you have advocated for yourself.
You can also come to us if you need help
learning how to advocate for yourself.
We'd be happy to help you draft emails
and figure out ways of communicating with instructors
that you feel comfortable with.
- Hi, everyone, I'm Jennifer Calderin,
IVC's Alternate Media Specialist,
and today I want to talk to you about some learning tools
that you have access to as an IVC student.
There's three in particular.
The first one is a tool called Read&Write,
and it's a text-to-speech tool that you can use
to read content to yourself.
The next one is called Otter.ai, and it's a great notetaking tool
that you can make use of during your class sessions.
And then the third one is a device called an Echo Smartpen.
It's an actual pen with a recorder built in
that you can use to take notes for your classes as well.
The first tool I am going to showing you is Read&Write,
as I mentioned before.
It's a text-to-speech tool
so you can convert any text on the screen into speech.
There are many different versions of the tool.
You interact with all of them the same way.
They have a version for Chrome,
you can install a full version on your computer,
whether you have a Windows or a Mac machine,
and you can also add the tool to your tablets or an iPad
if you have one.
Here in particular I'm in Google Chrome,
and I'm on the IVC webpage on our "About" page
and I'm going to toggle on the Read&Write tool up here
in the upper right.
And when I click on that icon for Read&Write,
the toolbar pops up at the top of the screen.
And as you can see, there's lots of tools on there,
but the one I'm going to focus on right now
is just playing content on the page.
So, for example, if I highlight this text
down here on the screen,
I can click my play button at the top.
- [ automated voice ] IVC offers day and evening classes,
on campus or online.
After its creation as a satellite campus in 1979,
IVC became an independent institution in--
- And as you can see, Read&Write highlighted
the text on the screen,
and as it was reading the text out loud, you can follow along
with the highlights.
So you can use this on Word documents,
PowerPoint presentations, you can use it in Canvas,
so it's just a really great tool if you need assistance with text
being read out loud to you.
Let me go ahead and toggle Read&Write off.
The next tool I mentioned was Otter.ai,
and this is a great notetaking tool you can use
for your courses.
It's very simple.
You would request an account from DSPS
if you have the accommodation for Otter.ai,
and then you would log into your account.
And when you're in class,
you would simply hit this record button
in the upper right-hand corner,
and it's going to start recording your session.
As you can see, I'm speaking right now,
and it's dictating everything that I'm saying
into text on the screen.
So as I mentioned, it's great for notetaking.
You can go ahead later, and even while it's dictating in class,
you can highlight information,
you can add notes to the content.
Afterwards, you can edit the text
that it actually dictates in case you need to
make some corrections there.
You can even export it in the end
if you wanted to get the content into another document
where you have more editing tools available to you,
maybe like Microsoft Word, for example.
And then when you're all done with your recording session,
you would just hit stop down here at the bottom.
And then your content remains in your account,
and you can go back and access it when you need to.
The last tool I want to talk to you about
that I mentioned before is the Livescribe Echo Smartpen.
And this particular pen can come in handy as well,
for notetaking when we're on campus.
Even online, you could use it for that
if you're having live class sessions
where you're listening to your instructor live.
So let me go ahead and show you a preview here of the video
that Livescribe has put on YouTube.
- [ narrator ] This is the Echo Smartpen from Livescribe.
It records everything you write and hear.
Write notes during a meeting or lecture, draw diagrams,
mark important information.
To replay, just tap your notes
and high-quality audio plays back from that exact moment.
You can jump forward or go back to notes
from days, months, even years ago.
The Echo Smartpen connects to your PC or Mac computer
by USB cable to transfer your notes and audio to Echo desktop.
After the transfer, your digital notes and audio come to life
as an interactive document called a Pencast.
- So as you can see, it's going to sync all your written notes
to the audio that you're recording during class,
which is really great, especially if you're
the type of person that likes to take handwritten notes.
You get that synching component in addition to it.
So later one, when you go back and review your notes,
you would just tap on your paper where you wrote down your notes,
and it would play back that segment of the recording
that you were listening to when you took those notes.
So all of these are great tools.
Again, just remember when you have your appointment
with your DSPS counselor,
if you'd like to use one of these tools for your courses,
make sure to discuss it with them and see about
getting an accommodation for your class
so that you can have-- that you can use these tools
for your courses.
Also, once you've received your accommodations,
you would also be able to schedule an appointment with me
to go over any one of these tools.
So it would be a full training session
where I'll show you all of the features available
in the product, whether it's Read&Write or Otter.ai
or the Echo Smartpen.
You have access to me as a resource if you have questions,
again, for the training or anything that comes up
during the semester or your time here at IVC.
- Okay, everybody, so we're going to go ahead and talk about
the next section that is matriculation.
So please note, all students do need to
complete the matriculation process before they can
enroll in classes.
There is some exceptions of individuals
that do not need to complete this process,
you can look at the website, but some individuals
maybe if you took a class while you were in high school,
this would have been waived during that time.
But now that you're coming into IVC as a freshman,
please note that you will be required
to complete these steps.
We're not going to dive deep into each step too much.
You can always make appointments with our specialists,
and they can go over each individual step with you.
So you would just have to call the office
to make that appointment.
But for now, I'm just going to go ahead
and talk about that first step.
Okay, so step one is if you've decided, hey, IVC is the school
that I would like to attend, the first thing you need to do
is make sure you apply for IVC.
I tell all my students this whole application,
it's really kind of a two-step process
if you've never applied to a community college before.
So the first thing will be to log onto our IVC website
and go under that admissions page
and you will apply for the Fall 2021 application.
So first step would be,
if you haven't already created an account for OpenCCC,
you will go ahead and create one.
Save that username and password, that's very important
because at IVC we cannot retrieve
those username and passwords, so make sure that you save those,
and we will be emailing you this form that I have on the side
called the Student Login Information Form.
We will email that to you,
and the red dots mean anything that you're going to be
having to fill out while you're doing the application.
Very important, you will be creating the IVC pin,
so a four-digit pin, so make sure you save that information.
And about a few days later,
after you submit your application,
two to three business days, you will be receiving an email
with your Student ID Number
and your Canvas/college email address username.
So very important, just make sure you save all that.
Okay, so now that you have completed
that first step of the application,
we can get the ball rolling.
You are going to be getting your Student ID Number emailed
about two to three business days
after that application is submitted.
That ID Number will allow you to now make appointments.
It will also allow you to now log on to your MySite.
So to log onto MySite, you're just going to be
needing that Student ID Number and that four-digit pin
that you created when you submitted the application.
MySite is a portal here at IVC that you can use
in order to add, drop classes, change any grading options,
and a cool thing, too, is that you can complete
a lot of the matriculation steps through MySite.
So some other steps that you can complete is going to be
your second step, which is complete
your self-guided placement.
So that used to be formerly known as
your math and English placement.
Now it looks a little bit different.
You will be doing it kind of like survey,
so you'll fill that out.
And if English is not your first language,
you will be asked to do an ESL assessment.
In order to get the process for that, you would just click on
that link that's provided, and then it gives you the dates
that you can complete those ESL assessments.
They are done virtually.
Step three is just going to be to submit
your official high school transcripts.
So just double check with our admissions office
if we already received them.
If we haven't, then you will check in with your high school.
A lot of them, all you do is log on to their websites
and they have an ordering form, and then they can send them
over to IVC.
This fourth step you can complete online
or you can do it through a Zoom.
So either through your online MySite to attend an advisement
or you can do it virtually though Zoom.
You can click on that website to see
when they are going to be doing those advisements.
Number five is to develop a first semester plan.
So again, this can be done on MySite or when you meet
your DSPS counselor for an intake appointment,
you will discuss with them what they suggest
for your first semester here at IVC.
Number six can be completed on MySite
as well as in a virtual Zoom appointment
with the matriculation department.
That would be to complete your orientation.
And number seven is completely optional
but they do highly recommend all students to complete a FAFSA
or a Cal DREAM Act application.
And then once you're finally all done with these steps above,
then you can register for classes.
Again, this--all steps need to be done
in order to be able to enroll in classes.
So in any step, if you're stuck, please give us a call.
We can make you an appointment and walk you through
on how to complete that step.
The link directly to IVC admission is right there.
So if you have any specific step that you want more information,
you can click on there, and it does give you
a more detailed description of how to complete that step.
And if you would like what is called priority registration,
which is first choice in classes before any other students,
these steps do need to be completed by April 16.
So just, again, April 16 is your deadline
to be able to get priority registration for Fall 2021.
Feel free to contact us at any point in the process
for us to help you.
Thank you.
- For Fall 2021, we want to anticipate the high probability
that many IVC courses will still be online due to COVID-19.
I just want to go over a few details
that you should be aware of when reviewing courses
during remote learning.
You may hear the terms asynchronous
and synchronous learning.
Asynchronous simply means that the whole course
is completely online,
and there will be no required live-stream meetings
and the student is responsible for following syllabi due dates
and checking in with Canvas on a regular basis.
If you look to the right of the first bullet point,
I have attached a screenshot
of what the course schedule looks like
when a course is 100% online.
Please take note that where the day and time is located,
it says online, and underneath, you will see
that there's a short description that says just that.
Remember, under location, most courses will say online if,
in fact, we are mainly online during the fall semester.
Conversely, synchronous means that under the day and time,
the student needs to be available to attend
some or all live-stream meetings.
So if you typically learn best when you're in a live classroom,
this is the best option for you.
Again, as you can see to the right,
there is a specific day and time listed,
and the student needs to make sure that they are available
and set it in their schedule on Canvas.
To the right of the listed instructor,
you can see the word info.
Under info you can see that you can click on
additional class details and the books required for the course.
Now let's take a look at what we can view
when we click on class details.
There is a lot of important information under class details.
Take a look at the left of the slide.
If you need to get ahold of the instructor
before the start of the course,
you can access the instructor's email here.
There is also a course description under class details
that is not showed on this PowerPoint slide.
Now take a look to the right side of this slide.
Underneath the course description you will see
important dates relevant to this specific course,
such as when the class begins and ends
and important drop and withdrawal dates.
A good idea would be to take a picture of this with your phone
to easily reference it.
Details in some courses on the course schedule,
you may see that some classes will inform you ahead of time
that the instructor is choosing to use Proctorio
to proctor their online exams.
Proctorio is a program that you will download onto your computer
before a quiz or exam.
Proctorio has many capabilities, but its main function
is to video record you and the screen
to improve the integrity of the exam or quiz.
I have attached a screenshot to the right of this slide
an example of how Proctorio is mentioned
in the course schedule.
If you have real concerns regarding whether
an instructor is using Proctorio
and it's not listed in the course schedule
for this specific course, you may want to email the instructor
ahead of time to ask if they're likely to use the program
for their course.
Then, you can make an informed decision
on whether to take the course.
Please note that not all courses will list that the instructor
is choosing to use Proctorio for their class.
An instructor may choose to use Proctorio at any time
throughout the semester as it is always the instructor's choice
as to which platform they choose for their classes.
How can DSPS help with Proctorio?
DSPS offers practice tests on our DSPS Canvas page
where students can go in and practice and get comfortable
with using the program.
If you have additional concerns regarding Proctorio,
you can schedule an appointment with a DSPS counselor
to answer any questions you may have about the program.
- Now that you have learned everything DSPS has to offer
and assist you with here at IVC,
it's time to make an appointment.
You may do so by calling us at 949-451-5630
or sending us an email at ivcdsps@ivc.edu.
The intake appointment will take an hour,
and here you will go through a complete interactive process
to determine what accommodations you will need.
Please note that a verification of your disability is needed
at the time of your appointment.
After your intake process, you would want to get in touch with
your counselor for academic counseling
to review and plan for your first semester classes.
When you start in the fall, we highly recommend
scheduling another semester check just to make sure
that all your accommodations are in place
and to review the policies and procedures.
We ask all of our students to meet with their DSPS counselors
at least once a year to keep their file active.