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Welcome all.

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Today we are going to be covering,

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what we refer to as the

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start of term checklist.

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And just as a quick reminder,
I'll share my screen

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briefly before handing things
over to Karen to get us going.

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But if you go to our website, Sbcc Academy
FRC, there's buttons across the top.

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If you click on this checklist,

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we have the end of term checklist
at the top and a brief

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version of the start of semester
checklist on the bottom.

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What we're going to cover.

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It goes beyond this, but this is a good
little reminder of some of the things.

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And we'll probably update it
before the spring term actually starts.

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And go ahead, Karen,
and let's dive into things.

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If you have questions to go,
we'll be monitoring chat.

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As well.

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Let me just move couple things around.

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And so the first thing
I'm going to tell you about

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is when you are going to copy content
into your new shelves for spring,

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and you see that the spring shelves
have already been created.

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There's a little,

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message up here
at the top of our dashboard in canvas.

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And what I like to do
when I'm copying content is

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I like to review the content
I already have

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just to make sure, you know, do

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I want to use the content from fall
for some reason?

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Do I want to use spring?

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Have I updated it
since, you know, since spring,

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do I want to, you know which
which shell do I want to use?

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So of course under published courses,
these are the most recent.

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These are the ones that are published.

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And if you scroll down

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you're going to come to an area
that's called unpublished.

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And this is where your new shells
for spring are coming up.

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And you can see
I have a couple shells here.

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And what I'm going to show you
is I'm going to just use

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one of my fake shells down here.

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So if I click on it,

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you're going to see it's
a completely blank shell.

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And to copy content into here,
what I'm going to do is I'm going to go

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to import existing content in the upper
right hand corner.

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And then what I'm going to do is I'm going
to click this little drop down

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and I'm going the content
I'm going to copy is a canvas course okay.

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And so on.

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Your shell,

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when you're doing this
you'll probably see another dropdown here

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that lists all of the shells
that you have access to as a instructor.

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Okay.

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But I have to type in my numbers for this.

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And so what I'm going to type in here

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is 40951.

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Okay.

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And what you can see
here are all of the shells that I have.

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I've been listed as a instructor
or co instructor in.

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And you can see that

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I typed in the CRN number for

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let me see for spring, I believe

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let me make sure I'm putting in spring.

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So let me put in 62417 okay.

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So if I do that.

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And if I go through here and you'll notice

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a number of different classes listed,

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are using the same CRN number.

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So what you'll want to do
is you want to look closer,

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and you want to make sure that you're
choosing the correct term in year, okay.

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And so if we scroll through here
probably down towards the bottom.

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And so here is spring 2024.

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So perhaps this is what I want to copy.

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So I would just select it.

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And then what I'm going to do
is I have two different choices here.

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I can copy

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all content and that and that works fine
I think that works for most people.

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And just remember that when you're copying
all content,

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it's also going to be bringing over

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your announcements has right here. So

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you can bring over your announcements.

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And the dates are going to be in the past.

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So what you're going to want to do is
and I'll show you an example

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this when you copy them over.

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You want to delay your date.

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Have them post on a future date
and the date when you want it.

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Not that you don't want to have
your students

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sign in to their class
when it's published,

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and then they get all of the past
announcements from your previous class.

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You don't want to do that.

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You want to make sure you adjust the date
or you don't bring them over at all.

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So if you wanted to bring over everything
but the announcements, what you would do

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is select, select specific content.

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I'm going to click on here

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okay I'm going to make that choice.

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And then you have
another option is import.

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Existing classic quizzes is new quizzes.

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If you want to do that you can check here.

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If you don't want to.

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You're not being told
you have to do that at this point.

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There is one option within new quizzes
that people tend to really like is

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if I have, DSPs students

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and I need to give extended time
or extra attempts,

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it's easier in new quizzes
because I can make the change on one quiz,

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and then that change would be made
on all of my quizzes.

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So that's, that's just an option
to be thinking about.

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So I could choose this, or
I can leave it to copy my classic quizzes.

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And then another thing

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you definitely want to do
is you want to adjust the events and date,

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and you can see that
it fills the beginning and end date

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of the class, copying.

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And it's going to change it to a different
range and that's already filled in.

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So, what it's going to do
is with each module,

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usually a weekly range or unit,
maybe longer than that,

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but what it's going to do when it copies,
it's going to try to figure out

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the closest dates to, you know,
if it's just weekly.

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When does week one start in your future
class and shift everything

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to where it where it should be?

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What you need to watch out
if you're going from fall to spring.

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Of course, spring has spring break.

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And so, you know, at some point
there's some assignments, some dates

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you'll have to adjust so that that's,
you know, it's not that hard to do.

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And sometimes that's the easiest thing.

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And so let me just show you here's a class
that I already copied content in.

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And so this is the spring 2025 class.

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And this one
I did bring over my recent announcements,

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which these are actually
all of the announcements came over.

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So let me show you if I come over here
to announcements.

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This class isn't yet published.

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And what I could do,

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let's say I definitely knew
I wanted to use this one.

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I can open up this announcement.

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I can click

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the little three dot
icon in the upper right.

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I could change this.

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I can click edit, and then I can tell it

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this first announcement that I want
it really based on.

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I think it is.

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I think was March.

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March 14th.

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Okay.

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So I can make the available date
from in the future and save that.

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And then

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I'm not going to send it now.

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But this would have the date
when it goes out when I publish the class.

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Okay.

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So it makes sense
that this is something I copied over.

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I don't want it to go out ahead of time,
so I want it to go out on March 14th.

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And so I set that in the settings
over here for the announcement.

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Now if I go back to the
list of all announcements,

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what I can do, let's say, you know,

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there was only a couple, there was I want
but I want to get rid of the other ones.

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I can just click come through and delete
the ones that

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I don't want to use right now,
and then click on this little trash can.

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Okay?

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If you have a lot of announcements,
there's no select all can't

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you can't like change all the dates at one
or anything like that.

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So just depends on, you know, everyone
has a different method of doing it.

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I think a lot of people copy
other announcements and edit them all.

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I don't copy any of my announcements.

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I write them all fresh from scratch
every semester.

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Doesn't matter how you do it, just,

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just different options, right?

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So no right around
whichever works best for you.

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So something else you would do
in the content that's been copied

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over me, scroll down within settings.

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What you could do is let's say you wanted

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to make your syllabus available

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to anybody who has the URL before,
you know, before class begins,

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what you can do.

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So we're going to go to once again
to settings.

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We're going to scroll down

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and down here where it says visibility.

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You would check customize.

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It's usually not checked at this point,
but you would check it

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and for syllabus you would make syllabus

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public okay.

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And then you're going to update that.

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And so that way you will be able
to allow students to come in

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and view the syllabus.

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Before your classes begin.

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And C is going to show you a couple other
things about setting up your, your class

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to be,

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visible that first, you know,
before the first week, I should say

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a couple of the things I want to mention
is, show recent announcements.

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If you don't have that set,
let me just show you what it looks like.

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So on your homepage, you can choose
how many of the most recent announcements

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that you've published show
on your homepage. So it's kind of nice.

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They don't have to come in here
to the whole menu to view everything.

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There's a new announcement,
the number that you want to be shown

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to students on the home
page show up because of this setting here.

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So once again that was within settings.

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If I scroll down, I see how many settings
I wouldn't go beyond three

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because they're kind of big.

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We'll take up your whole front page
if you used too many of them.

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Another thing within here,

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I think by default

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this is this is not turned on.

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And what this does is it disables
comments on announcements in your class.

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So you post your announcements
and then you find students are,

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commenting back on them.

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A lot of people want that to be one way

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this, you know,

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discussion with students.

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And so if that's what you want,
if you don't want people applying

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back to your announcements,
you can just click on this item here.

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Okay.

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So any questions about that.

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Those are pretty.

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That's pretty easy there.

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So another thing we want to do

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and some of you may not be aware of this,
but within I think you come in here.

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So when students are coming in
to register for classes

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and they're searching for classes,

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of course they go to the semester
that they, they want to add to.

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And what they're going to do is
they'll find the class they want to take.

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And of course, under the year and number,

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you may not have noticed,
but this is this is a hot link.

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And students can click on this.

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And you can see there's
some additional information.

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But up here textbooks.

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This tells them
where they can order their textbooks.

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But there's this link here
important section information.

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If I click on it
you can see there's a place for me to put,

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learning objectives required material
and also a link to my syllabus.

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So to show you how I would do that.

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So here is syllabus.

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And of course I'm going to share this
with anybody who has the link can view it.

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And I'm going to copy this link.

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And the problem with these links
are you just paste it up here

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is it's so long now.

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Most places will accept a long link
like this.

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But with the settings in banner
where we're placing this link,

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it has to be shortened and so some of you
have probably used Bitly

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or I have another one here
called tiny URL.

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Either one you could use,
but all you have to do is paste

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that long link from Google Docs,

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and then we just tell it to shorten it.

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And here it is
shortened and I can copy that.

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And then how you get to the place

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where you make that adjustment,
let me see which one I have here.

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Yeah.

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So you're going to sign in to my daughter
Sbcc Edu,

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you're going to come over here to Faculty
Resources.

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You're going to click on class management

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okay.

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00:13:34,920 --> 00:13:37,440
When this comes up

245
00:13:37,440 --> 00:13:40,680
you're going to have some options
to choose from.

246
00:13:40,920 --> 00:13:41,280
Oops.

247
00:13:41,280 --> 00:13:44,280
Going to make me sign in again.

248
00:13:53,000 --> 00:13:53,720
Okay.

249
00:13:53,720 --> 00:13:57,200
So here we are in class management
that we got off of faculty menu.

250
00:13:57,600 --> 00:14:00,600
And if I look closely here

251
00:14:01,160 --> 00:14:04,160
at Edit Important section information
okay.

252
00:14:04,200 --> 00:14:06,600
Provides section specific information
for students.

253
00:14:06,600 --> 00:14:10,080
Certain searching the class
schedule faculty can provide

254
00:14:10,320 --> 00:14:14,280
a learning outcomes link to the syllabus
or technical requirements.

255
00:14:14,440 --> 00:14:16,520
So that's where you want to be.
You're going to click on here.

256
00:14:18,640 --> 00:14:21,840
And then you're going to select the term

257
00:14:22,360 --> 00:14:25,360
which would be fall.

258
00:14:26,880 --> 00:14:29,880
And then you're going to select the class.

259
00:14:32,440 --> 00:14:36,160
And right there is the link you need.

260
00:14:37,200 --> 00:14:40,200
And you just going to paste that URL right
here.

261
00:14:40,240 --> 00:14:42,480
You're going to have your learning
objectives somewhere.

262
00:14:42,480 --> 00:14:45,480
I'm not sure if I have the list of them
here.

263
00:14:46,640 --> 00:14:48,840
But you would just copy them
like I copy this.

264
00:14:48,840 --> 00:14:54,480
Put your learning objectives, any required
materials, that your students may need.

265
00:14:54,720 --> 00:14:57,800
Technical requirements, or they're going
to need access to the internet.

266
00:14:57,880 --> 00:14:59,800
They need,
you know, a number of different things.

267
00:14:59,800 --> 00:15:04,480
But you could just put that information
in here and then click submit.

268
00:15:04,640 --> 00:15:07,800
And then when students
come in to the schedule classes,

269
00:15:07,800 --> 00:15:11,600
they'll be able to see that information
off of their CRN number.

270
00:15:11,920 --> 00:15:13,440
If you're using like respond.

271
00:15:13,440 --> 00:15:16,840
So you can put that in there or at least
put like webcam and stuff like that.

272
00:15:17,240 --> 00:15:20,240
I know this is a really hidden feature
in our schedule,

273
00:15:20,320 --> 00:15:24,560
but it sounds like admissions
and RVP are starting

274
00:15:24,560 --> 00:15:28,480
to, utilize
that space more and direct students there.

275
00:15:28,480 --> 00:15:32,560
So, we might see an uptick in students
actually looking at that space.

276
00:15:32,560 --> 00:15:35,400
So it might be good
to put something in there.

277
00:15:36,760 --> 00:15:39,360
It it also does
not rollover from semester to semester.

278
00:15:39,360 --> 00:15:41,960
So it's a new thing every time okay.

279
00:15:41,960 --> 00:15:44,800
And so if you want to contact
your students

280
00:15:44,800 --> 00:15:48,120
before class begins
because remember with canvas,

281
00:15:49,240 --> 00:15:50,640
if you send out an announcement

282
00:15:50,640 --> 00:15:54,160
or if you want to use the inbox,
the course has to be published.

283
00:15:54,760 --> 00:15:58,400
But if you wanted to access them
before the course is published,

284
00:15:58,400 --> 00:16:01,400
what you could do and we'll share this,

285
00:16:02,160 --> 00:16:03,360
handout with you.

286
00:16:03,360 --> 00:16:07,400
You can use your CRN
to email your students.

287
00:16:07,400 --> 00:16:11,720
So if you go into your Gmail,
your pipeline, Gmail,

288
00:16:12,200 --> 00:16:16,200
and you click on compose and this pops up,

289
00:16:18,120 --> 00:16:20,440
you just type in CRN number

290
00:16:20,440 --> 00:16:23,560
that you want to share this message with.

291
00:16:23,840 --> 00:16:26,840
And you'll notice once again,
it's kind of funny that,

292
00:16:27,400 --> 00:16:29,640
these are different classes,
different years.

293
00:16:29,640 --> 00:16:32,640
And you could tell
they all use the same CRM number.

294
00:16:32,680 --> 00:16:36,160
But you'll notice
this extension, this number after them,

295
00:16:37,800 --> 00:16:39,000
is a different set of numbers.

296
00:16:39,000 --> 00:16:42,600
And if we look on here.

297
00:16:42,600 --> 00:16:44,880
So this will be your little cheat sheet.

298
00:16:44,880 --> 00:16:48,200
You can see according to which semester

299
00:16:48,680 --> 00:16:50,920
this is the extension
you would be looking for.

300
00:16:50,920 --> 00:16:55,800
If you're trying to email people in the
in your spring class.

301
00:16:56,080 --> 00:16:59,080
So you would type in the year and number

302
00:16:59,520 --> 00:17:02,160
and then you would look for that
extension.

303
00:17:02,160 --> 00:17:04,080
That's listed here.

304
00:17:04,080 --> 00:17:06,720
Okay. Now

305
00:17:06,720 --> 00:17:09,720
you as the instructor you can only

306
00:17:10,360 --> 00:17:12,520
contact your students using.

307
00:17:12,520 --> 00:17:15,840
This way
you can't contact somebody else's okay.

308
00:17:15,840 --> 00:17:20,400
So what's also nice is if you come in here
and you hover over one of these CRM

309
00:17:20,400 --> 00:17:23,840
numbers, perhaps, you know,
you're not sure what number this is,

310
00:17:23,840 --> 00:17:25,800
but maybe you're at a place where you,

311
00:17:25,800 --> 00:17:29,520
you know, some of the students
when you hover over the title

312
00:17:29,760 --> 00:17:32,920
that are will tell you
some of the students in that little,

313
00:17:33,360 --> 00:17:34,920
you know, primary memory that this is a

314
00:17:34,920 --> 00:17:38,280
when it goes into anything it says,
luminous community.

315
00:17:38,680 --> 00:17:40,040
Ignore these.

316
00:17:40,040 --> 00:17:43,960
But it's the ones up here with the seer
and and the additional email.

317
00:17:43,960 --> 00:17:46,640
And remember to look up here.

318
00:17:46,640 --> 00:17:49,320
This is the one that we want for spring.

319
00:17:50,680 --> 00:17:52,160
Okay.

320
00:17:52,160 --> 00:17:55,320
One last thing I want to show you
when you copy your content

321
00:17:55,680 --> 00:17:58,600
over what you want to also do.

322
00:17:58,600 --> 00:18:01,240
And this is also found in settings.

323
00:18:01,240 --> 00:18:04,280
It is validate links and content.

324
00:18:04,280 --> 00:18:08,280
So we know sometimes you know information
online gets changed.

325
00:18:08,560 --> 00:18:10,680
See if you want to make sure
everything's updated.

326
00:18:10,680 --> 00:18:11,960
You can come in to settings.

327
00:18:11,960 --> 00:18:15,400
And you can just quickly click on this
and validate links and content.

328
00:18:15,760 --> 00:18:20,440
It'll run through a link validator and
it will, give you a list of all the pages.

329
00:18:20,440 --> 00:18:21,720
You can go directly to them.

330
00:18:21,720 --> 00:18:25,000
And, make any needed changes.

331
00:18:25,560 --> 00:18:28,640
If you have a class that you've taught
for a while and you haven't run that,

332
00:18:28,800 --> 00:18:31,560
let's say, the past couple of years,
so highly recommend that you do it,

333
00:18:31,560 --> 00:18:34,880
because all it'll do is if you have web
links going out to websites

334
00:18:34,880 --> 00:18:38,520
or YouTube videos, and those links
are no longer working, this will help

335
00:18:38,520 --> 00:18:41,880
you find those without having to scour
and test every link in your course.

336
00:18:42,800 --> 00:18:46,920
Okay, and I'm going to share
this or turn it over to see.

337
00:18:48,920 --> 00:18:50,320
Thank you.

338
00:18:50,320 --> 00:18:51,840
Hi, I'm working on my share.

339
00:18:51,840 --> 00:18:54,840
Rob may share the screen please.

340
00:19:01,000 --> 00:19:02,760
That helps you

341
00:19:02,760 --> 00:19:03,440
okay.

342
00:19:03,440 --> 00:19:05,800
Thank you.

343
00:19:05,800 --> 00:19:09,480
Okay, so, and pop this over the side

344
00:19:10,800 --> 00:19:12,960
and go back to my home page.

345
00:19:12,960 --> 00:19:16,320
All right, so what I'm going to talk about
or I'm going to start talking about

346
00:19:16,720 --> 00:19:19,720
is we now have what's called the pop

347
00:19:20,160 --> 00:19:23,400
up for the pop tech accessibility checker.

348
00:19:23,880 --> 00:19:27,200
And you may know that if you go on
to assignments or something like that,

349
00:19:27,200 --> 00:19:30,200
you can use, the little icons

350
00:19:30,200 --> 00:19:33,200
down there at the bottom of the page.

351
00:19:33,240 --> 00:19:34,520
There we go.

352
00:19:34,520 --> 00:19:36,120
And when you're checking your assignments

353
00:19:36,120 --> 00:19:39,200
for accessibility,
and that's all well and good.

354
00:19:39,600 --> 00:19:42,480
If you go into edit,

355
00:19:42,480 --> 00:19:45,440
you will see down here
there's the canvas checker right there

356
00:19:45,440 --> 00:19:46,600
which is always a good one.

357
00:19:46,600 --> 00:19:48,520
And then you've got the pop tech.

358
00:19:48,520 --> 00:19:54,120
Well we now have access to the Pope tech
accessibility Checker, which allows you

359
00:19:54,120 --> 00:19:57,320
to check your entire course
all at one time.

360
00:19:57,880 --> 00:20:01,720
So if you do not see the Pope Tech
accessibility checker

361
00:20:01,720 --> 00:20:05,280
over here on the left hand navigation bar,
you can go into settings,

362
00:20:05,640 --> 00:20:08,640
go into navigation,
and then when you're in navigation

363
00:20:08,640 --> 00:20:13,960
it will be down here below this drag items
here for to hide them from students.

364
00:20:14,360 --> 00:20:18,080
So what you would do is you if it was down
here, you just drag it up to here,

365
00:20:18,080 --> 00:20:21,120
make sure that you come back down
and click on that save button.

366
00:20:21,760 --> 00:20:26,680
This pop tech accessibility checker
is not available for students to see,

367
00:20:26,880 --> 00:20:30,200
so if you go possibly to your home page,
you go into student view.

368
00:20:30,200 --> 00:20:33,200
You will see that
this does not show in the student view.

369
00:20:33,400 --> 00:20:36,880
It's always a good idea
to take a look at your course in student

370
00:20:36,880 --> 00:20:40,320
view, just to make sure everything looks
as it should.

371
00:20:40,800 --> 00:20:44,840
Now the Pope Tag Accessibility
Checker is very easy to use,

372
00:20:44,840 --> 00:20:47,840
but it does take a little bit of time
to run the first time.

373
00:20:48,240 --> 00:20:51,240
So when you click on this link,

374
00:20:51,240 --> 00:20:54,720
what it's doing is it's
connecting your course to Pope Tech.

375
00:20:54,720 --> 00:20:56,800
And those guys are great at Pope Tech.

376
00:20:56,800 --> 00:20:58,200
If you any have any questions,

377
00:20:58,200 --> 00:21:00,680
you can reach out to them or us
and we can reach out to them.

378
00:21:00,680 --> 00:21:01,920
If we don't know.

379
00:21:01,920 --> 00:21:05,320
There is clearly a Enable and scan button
right here.

380
00:21:05,320 --> 00:21:09,360
You just click on that enable and scan,
and then you click on the scan button

381
00:21:09,360 --> 00:21:10,000
right here.

382
00:21:10,000 --> 00:21:13,000
And you can see that
I am cued in the one position

383
00:21:13,280 --> 00:21:16,440
I, I apparently I've just encouraged it
to do it twice.

384
00:21:16,800 --> 00:21:20,080
So nonetheless
we can see that I am in that position.

385
00:21:20,080 --> 00:21:22,320
You would think that means I could return.

386
00:21:22,320 --> 00:21:24,640
Just wait here and it'll be done
in, like, five minutes.

387
00:21:24,640 --> 00:21:25,800
That is not the case.

388
00:21:25,800 --> 00:21:28,680
I have a very heavy course
with lots of material.

389
00:21:28,680 --> 00:21:31,480
And Pope
Tech likes to look through everything.

390
00:21:31,480 --> 00:21:34,320
And so it's all about the zeros and ones.

391
00:21:38,640 --> 00:21:41,640
Okay, so you can ignore our chat.

392
00:21:41,640 --> 00:21:42,760
We're just messing around at this point.

393
00:21:42,760 --> 00:21:44,600
All right.

394
00:21:44,600 --> 00:21:47,120
So once you, once

395
00:21:47,120 --> 00:21:50,640
the course is scanned,
then you will get, error.

396
00:21:50,920 --> 00:21:54,120
Little list of, red error.
Let me see. Here.

397
00:21:54,120 --> 00:21:56,960
Let me go. Scopes wrong one.

398
00:21:56,960 --> 00:21:59,960
Yeah. Let's go into hers.

399
00:22:00,000 --> 00:22:03,000
Once you hit the course,
it has been scanned.

400
00:22:03,080 --> 00:22:07,400
Then you will see
both a red square, with a white x.

401
00:22:07,400 --> 00:22:10,800
And these are errors that you need to
make sure that you take a look at and fix.

402
00:22:11,080 --> 00:22:13,920
And then you'll get a yellow triangle
with a white exclamation

403
00:22:13,920 --> 00:22:16,960
point,
which are alerts that you need to look at.

404
00:22:17,280 --> 00:22:20,560
If you go into the errors,
you can come in and play around with this.

405
00:22:20,560 --> 00:22:22,440
We have a whole video on Pope Tech.

406
00:22:22,440 --> 00:22:23,680
It takes time to talk about.

407
00:22:23,680 --> 00:22:26,680
Just know that this is what you're
looking at and you can dive into it.

408
00:22:27,040 --> 00:22:29,640
And again we have a video on that.

409
00:22:29,640 --> 00:22:33,240
And so key thing here that we want you
to take it away is just to

410
00:22:33,280 --> 00:22:36,280
when you roll over your class
for spring run this.

411
00:22:36,640 --> 00:22:39,000
You don't have to look at it for months.

412
00:22:39,000 --> 00:22:42,000
But if you when you want to go do it,
it takes so much time

413
00:22:42,000 --> 00:22:45,160
that if you just do it
right after you roll over your class, then

414
00:22:45,160 --> 00:22:48,480
if you want to go in and check it,
the report is ready for you.

415
00:22:49,800 --> 00:22:50,960
That's all.

416
00:22:50,960 --> 00:22:54,480
Yeah, just run it now and forget about it
when you, you know,

417
00:22:54,600 --> 00:22:57,600
if you ever have a moment in your life
and you want to get to this,

418
00:22:58,080 --> 00:23:01,200
get to it, by all means it'll be
it'll be good for you for that course.

419
00:23:01,760 --> 00:23:05,280
So the next thing you want to make sure
is that, as Karen said before,

420
00:23:05,280 --> 00:23:07,000
when we're going from the fall semester

421
00:23:07,000 --> 00:23:09,160
to the spring semester,
if you brought a course over,

422
00:23:09,160 --> 00:23:12,440
you're going to have to shift your due
dates, most likely, unless you have a late

423
00:23:12,440 --> 00:23:15,440
start class or something that works
that way, that you don't have to.

424
00:23:15,840 --> 00:23:20,840
So with that said, you want to make sure
that your due dates are correct.

425
00:23:20,840 --> 00:23:22,040
You can easily come in here

426
00:23:22,040 --> 00:23:25,560
and look at these, but it's very painful
for me as a person to look at it.

427
00:23:25,800 --> 00:23:29,880
So one of the ways that you can check
your due dates is to go to assignments.

428
00:23:30,240 --> 00:23:32,440
And then in the assignments
page in the upper right

429
00:23:32,440 --> 00:23:34,320
hand corner are these three dots.

430
00:23:34,320 --> 00:23:37,600
Click on the three dots
and click on Assignment Dates.

431
00:23:38,160 --> 00:23:42,720
From here you will get a listing of all
the due dates that are in the class.

432
00:23:42,720 --> 00:23:45,760
If you have any available from dates
or until dates

433
00:23:45,760 --> 00:23:48,760
for any reason, those will be available.

434
00:23:48,800 --> 00:23:52,320
So that way
if you need to come in and change

435
00:23:52,320 --> 00:23:55,600
any of these dates, you can just click
on those, choose a different date.

436
00:23:55,960 --> 00:24:00,120
If you had a series of dates
that you needed to shift,

437
00:24:00,120 --> 00:24:05,120
you could come in over on the left
hand side, choose a series of them,

438
00:24:05,120 --> 00:24:08,240
and then work on a batch edit right here,

439
00:24:08,440 --> 00:24:11,520
and then you could shift
the dates by so many days.

440
00:24:12,720 --> 00:24:13,520
And then

441
00:24:13,520 --> 00:24:16,920
there
are, just basically play around with it

442
00:24:16,920 --> 00:24:20,040
so that it works
correctly for your course.

443
00:24:20,040 --> 00:24:23,200
This is one way that I know
a lot of people like to go in,

444
00:24:23,200 --> 00:24:26,760
and they find this very user friendly
and easy to use.

445
00:24:27,120 --> 00:24:30,120
Any questions on the edit dates
at this time?

446
00:24:32,200 --> 00:24:33,960
Hopefully we won't see any issues,

447
00:24:33,960 --> 00:24:36,960
but in the past when we've seen like

448
00:24:37,080 --> 00:24:41,320
so if you if you rolled over your course
right away, sometimes things change.

449
00:24:41,320 --> 00:24:44,680
Your canvas is a hiccup
and not all your dates change correctly.

450
00:24:44,680 --> 00:24:46,080
So this is good

451
00:24:46,080 --> 00:24:49,200
at least to come in here and double check
that all your years are correct.

452
00:24:50,040 --> 00:24:53,640
And that nothing got left behind
as as we go from fall to spring.

453
00:24:55,360 --> 00:24:59,920
Another way to check your dates on
your assignments is over.

454
00:24:59,920 --> 00:25:03,000
On the far left global navigation bar,
there is a calendar.

455
00:25:03,560 --> 00:25:08,200
Once you are in your calendar year,
you need to make sure

456
00:25:08,200 --> 00:25:11,200
that you have the calendar set up here

457
00:25:11,200 --> 00:25:14,200
on the right hand side so it can be seen.

458
00:25:14,560 --> 00:25:17,720
So I have quite a few. That's 2024.

459
00:25:17,720 --> 00:25:21,120
So will this look at my 2024, my fall 2024
class.

460
00:25:21,560 --> 00:25:24,560
There's probably another one in here
that is my spring one.

461
00:25:24,800 --> 00:25:29,040
So one of the things that I do
with my particular assignment are

462
00:25:30,240 --> 00:25:30,840
any my

463
00:25:30,840 --> 00:25:33,840
assignments, my, assessments
and my discussions

464
00:25:34,200 --> 00:25:39,360
is that I will actually put in the week
that things are due.

465
00:25:39,360 --> 00:25:41,680
For example, if you can look there,
it's kind of hard to see.

466
00:25:41,680 --> 00:25:44,680
Let me make this a little bit bigger.

467
00:25:45,280 --> 00:25:47,320
And in the title, you can see that

468
00:25:47,320 --> 00:25:51,840
I at the very end of the title,
I will say that that is due in week 13.

469
00:25:52,560 --> 00:25:55,600
And so at the beginning of the semester,
this is week 13.

470
00:25:55,600 --> 00:26:00,640
My weeks run from a Monday and assignments
are due on Sundays at 9 p.m..

471
00:26:01,040 --> 00:26:03,840
So for example,
if this was needed to be due,

472
00:26:03,840 --> 00:26:06,400
which is now due in week
11 and I needed to move it,

473
00:26:06,400 --> 00:26:12,720
I could move it to the correct date
and that, would update the assignment

474
00:26:13,440 --> 00:26:15,840
due date in my course.

475
00:26:15,840 --> 00:26:18,360
And so it's really easy if you want to.

476
00:26:18,360 --> 00:26:20,280
And I'm just going to make that
a little bit smaller.

477
00:26:20,280 --> 00:26:21,720
If you know that it's

478
00:26:21,720 --> 00:26:25,800
an if it's in the wrong week, you'll click
hold drag and then drop it.

479
00:26:25,800 --> 00:26:27,640
And then it will reassign

480
00:26:27,640 --> 00:26:31,400
the date in the assignment
or the discussion or the assessment tool.

481
00:26:31,680 --> 00:26:35,600
The one limitation to this
is that if you have available

482
00:26:35,600 --> 00:26:41,400
from dates or until dates,
you cannot move outside of that window.

483
00:26:41,840 --> 00:26:44,040
The available from and two dates.

484
00:26:44,040 --> 00:26:46,240
We have found that that is a restriction.

485
00:26:46,240 --> 00:26:50,520
So you would need to go back
into the assignment tool, and either edit

486
00:26:50,640 --> 00:26:53,400
the assignment
individually in assignments,

487
00:26:53,400 --> 00:26:57,000
or you could go up into that edit date
tool with the three dots in the upper

488
00:26:57,000 --> 00:27:01,160
right hand corner, as I told you before,
and then update the assignment

489
00:27:01,160 --> 00:27:02,160
due dates. Then

490
00:27:03,480 --> 00:27:06,360
any questions on the calendar?

491
00:27:06,360 --> 00:27:09,360
No. Do.

492
00:27:09,360 --> 00:27:10,280
All right.

493
00:27:10,280 --> 00:27:15,880
So the next thing that we're going
to look at is or just as a reminder,

494
00:27:16,160 --> 00:27:21,720
every semester you're going to get DSPs
information, in your courses.

495
00:27:21,720 --> 00:27:23,680
So are emailed to you.

496
00:27:23,680 --> 00:27:28,320
It is important that you make sure
that you go into sorry about that.

497
00:27:29,400 --> 00:27:31,320
That you go into your course

498
00:27:31,320 --> 00:27:35,040
and update that information
in your syllabus.

499
00:27:35,480 --> 00:27:38,600
So if you are new to canvas

500
00:27:39,000 --> 00:27:42,040
and you're not sure,
you can always come over to syllabus

501
00:27:42,040 --> 00:27:45,320
in the left hand navigation bar, again,
if it doesn't show up there,

502
00:27:46,200 --> 00:27:49,080
you can come down to settings,
go to navigation

503
00:27:49,080 --> 00:27:51,840
like we did before
and then move syllabus up top.

504
00:27:51,840 --> 00:27:53,080
And then you'll be able to click on it.

505
00:27:53,080 --> 00:27:56,120
So it's not only available for you,
it is available for your students.

506
00:27:56,440 --> 00:27:58,440
You would click on edit here.

507
00:27:58,440 --> 00:28:02,920
And then you would paste in
that new DSPs information,

508
00:28:03,240 --> 00:28:08,280
even if it looks like it's the same
information that we've had in the past.

509
00:28:08,480 --> 00:28:11,120
Please
go ahead and put in the new information.

510
00:28:11,120 --> 00:28:12,760
There might be a slight word change,

511
00:28:12,760 --> 00:28:16,920
but we definitely need to make sure
that this is available to all students.

512
00:28:16,920 --> 00:28:19,400
For every class that uses canvas.

513
00:28:21,200 --> 00:28:22,440
Then if you

514
00:28:22,440 --> 00:28:26,360
use zoom in your class, for example,
I have zoom right here.

515
00:28:26,360 --> 00:28:31,680
I'm using a Rita redirect link,
so I do not have to update my zoom

516
00:28:31,760 --> 00:28:37,240
settings because of my redirect link,
but if I come in to settings,

517
00:28:37,240 --> 00:28:42,120
I go into navigation
and I use this zoom link right here.

518
00:28:42,120 --> 00:28:45,120
I move this into my course,

519
00:28:45,160 --> 00:28:48,160
save this.

520
00:28:48,840 --> 00:28:50,920
Then come into zoom.

521
00:28:50,920 --> 00:28:54,480
I may
or may not have to update my meetings

522
00:28:54,480 --> 00:28:57,920
and so if that is the case,
I c schedule a new meeting.

523
00:28:58,200 --> 00:29:00,200
I will go ahead and click this.

524
00:29:00,200 --> 00:29:04,520
I will follow the bouncing
ball and I will create a new zoom meeting

525
00:29:04,520 --> 00:29:08,840
so that all of my students
will be able to change the zoom link

526
00:29:09,040 --> 00:29:13,920
so that it, is available to the students
and they can easily get into it.

527
00:29:14,120 --> 00:29:17,800
You will have to direct your students
that the zoom link is there and available

528
00:29:17,800 --> 00:29:21,720
for them on the dates and times
that you are have in your office

529
00:29:21,720 --> 00:29:25,080
or student hours, or if you know
if you're using them for other things.

530
00:29:25,560 --> 00:29:29,680
But it is an easy way
to do this, this title, right here.

531
00:29:29,760 --> 00:29:32,480
If you use the zoom link,
it will stay zoom.

532
00:29:32,480 --> 00:29:37,040
If you really want to have the title and
date and time that's available for you,

533
00:29:37,240 --> 00:29:38,920
then what you can do

534
00:29:38,920 --> 00:29:42,600
is again, use a redirect link
and I'll be happy to help you with that.

535
00:29:42,600 --> 00:29:46,560
But make sure that if you are using zoom
that it has been updated.

536
00:29:46,960 --> 00:29:51,600
While we're here, you want to make sure
that your zoom client is right.

537
00:29:51,720 --> 00:29:52,120
Whoops.

538
00:29:53,160 --> 00:29:54,280
Your zoom client.

539
00:29:54,280 --> 00:29:55,880
Let me just sign in really quickly.

540
00:29:55,880 --> 00:29:57,120
Hopefully it doesn't knock me out.

541
00:29:57,120 --> 00:30:00,120
I don't know, it's so scary.

542
00:30:01,240 --> 00:30:02,520
Okay.

543
00:30:02,520 --> 00:30:05,880
Your zoom client
that is available for you,

544
00:30:07,200 --> 00:30:08,680
in the upper right hand corner.

545
00:30:08,680 --> 00:30:11,760
Once it is, once you're logged into it,
in the upper right hand

546
00:30:11,760 --> 00:30:15,240
corner will be either
a, your letters of your initials,

547
00:30:15,240 --> 00:30:18,240
or if you added an image,
it'll be your image right there.

548
00:30:18,400 --> 00:30:21,400
Click on that little image or initials.

549
00:30:21,480 --> 00:30:24,000
And then you will see that it says update.

550
00:30:24,000 --> 00:30:27,280
It's a really good idea to update zoom

551
00:30:27,280 --> 00:30:30,600
every now and again or check for updates.

552
00:30:30,600 --> 00:30:34,440
They're updating all the time,
and when it's a significant update,

553
00:30:34,760 --> 00:30:36,880
it should, auto update.

554
00:30:36,880 --> 00:30:38,840
If you have chosen auto update.

555
00:30:38,840 --> 00:30:42,440
But we have found in the past
that it doesn't always do that.

556
00:30:42,440 --> 00:30:43,640
So heads up

557
00:30:44,640 --> 00:30:45,160
okay.

558
00:30:45,160 --> 00:30:49,520
Send out why why I don't go zoom
the zoom client when you have it down.

559
00:30:49,800 --> 00:30:52,680
We weren't seeing your update screen,
by the way.

560
00:30:52,680 --> 00:30:53,680
Okay. It's okay.

561
00:30:53,680 --> 00:30:58,240
But the, the zoom changed it,
so it only pushes out updates

562
00:30:58,240 --> 00:30:59,600
when there's a major update.

563
00:30:59,600 --> 00:31:03,240
So all the in between ones,
it will not automatically push it out.

564
00:31:03,960 --> 00:31:07,000
Once a version number changes,
then it'll, it'll push out.

565
00:31:07,000 --> 00:31:11,160
So there's probably this semester
we probably seen updates weekly.

566
00:31:11,160 --> 00:31:14,760
So, it's a good idea
to, to just always check.

567
00:31:15,160 --> 00:31:17,840
I usually check every couple of weeks
and see if there's a little minor update,

568
00:31:17,840 --> 00:31:20,840
especially if the zoom is running
slow for me or something.

569
00:31:21,840 --> 00:31:24,240
Also, another really good idea
and you can see

570
00:31:24,240 --> 00:31:27,480
right here is
I have my chrome set up to auto update.

571
00:31:27,600 --> 00:31:31,440
And if you don't, make sure you
update your chrome every now and again.

572
00:31:31,440 --> 00:31:32,280
If you're using Chrome.

573
00:31:32,280 --> 00:31:35,160
By the way, Chrome works best with canvas.

574
00:31:35,160 --> 00:31:38,320
I know people have feelings,
some people have positive

575
00:31:38,320 --> 00:31:41,400
feelings, and some people have negative
feelings about Chrome.

576
00:31:41,560 --> 00:31:46,200
But Chrome is the, browser
that does work best with canvas.

577
00:31:46,480 --> 00:31:49,920
If you have images in your exam,
I don't know if it's still the case.

578
00:31:50,120 --> 00:31:52,280
Tell your students not to use Safari.

579
00:31:52,280 --> 00:31:55,840
I teach photography classes
and I do have images in my exam.

580
00:31:55,840 --> 00:31:57,160
And students that you have used

581
00:31:57,160 --> 00:32:00,560
Safari in the past can't see the images,
so just heads up on that.

582
00:32:00,920 --> 00:32:04,080
So make sure that you come in
and if you need

583
00:32:04,080 --> 00:32:07,200
to, you, update your,

584
00:32:09,200 --> 00:32:10,240
Chrome settings.

585
00:32:10,240 --> 00:32:12,360
And I'm trying to remember
how to look for updates.

586
00:32:12,360 --> 00:32:15,360
Anybody
remember off the top of their head.

587
00:32:16,120 --> 00:32:19,440
There's you could always Google
like how do I update Chrome.

588
00:32:19,440 --> 00:32:22,000
And it will show it to you. I'm not going
to. We've got a lot to cover.

589
00:32:22,000 --> 00:32:22,720
Yeah I think it's in.

590
00:32:22,720 --> 00:32:25,440
It's under the three dots in the settings
I think.

591
00:32:25,440 --> 00:32:26,200
Is it right here.

592
00:32:26,200 --> 00:32:27,520
So yeah.

593
00:32:27,520 --> 00:32:30,000
So if you go under settings
it's buried in there somewhere to turn on.

594
00:32:30,000 --> 00:32:32,400
Yeah. It's
you can definitely come down to it.

595
00:32:32,400 --> 00:32:34,760
Like as Rob is saying
you can come down to settings.

596
00:32:34,760 --> 00:32:37,800
Just type in updates
and that'll get you there too for sure.

597
00:32:39,720 --> 00:32:44,520
Once you have your class set up
so that everything

598
00:32:44,520 --> 00:32:48,120
is as you want it, you need to make sure
that you publish your course.

599
00:32:48,360 --> 00:32:52,720
As Karen was saying previously,
if you're sharing your syllabus before

600
00:32:52,720 --> 00:32:58,320
the semester starts, you need to make sure
that you, your class is published.

601
00:32:58,640 --> 00:33:02,600
To publish your class, you can come here
and then just click on publish

602
00:33:02,880 --> 00:33:05,480
and that will make it available
to students.

603
00:33:05,480 --> 00:33:08,440
And as Karen was talking
about in announcements,

604
00:33:08,440 --> 00:33:12,880
if announcements are not delayed,
there is a possibility

605
00:33:13,080 --> 00:33:16,760
that all the announcements
will be anything that is not delayed

606
00:33:16,920 --> 00:33:19,920
will go out to students
as notification ends.

607
00:33:20,160 --> 00:33:23,840
So heads up if you don't want
a whole bunch of emails from students,

608
00:33:24,080 --> 00:33:26,720
or if you do like emails from students,
you know, don't

609
00:33:26,720 --> 00:33:28,840
you know, don't delay your notifications.

610
00:33:28,840 --> 00:33:30,240
But that is a little publish.

611
00:33:30,240 --> 00:33:34,720
You just want to make sure everything is
set up first before you do that.

612
00:33:35,880 --> 00:33:38,160
All right.

613
00:33:38,160 --> 00:33:40,360
Before you publish,

614
00:33:40,360 --> 00:33:44,400
what you also want to do
is make sure that you go into modules

615
00:33:45,240 --> 00:33:49,280
and you can see that
I have several modules here that are all,

616
00:33:50,520 --> 00:33:52,240
published themselves.

617
00:33:52,240 --> 00:33:55,560
So if I don't basically
when I start the semester,

618
00:33:55,560 --> 00:33:59,160
I usually will show my first and
second weeks because I know my students

619
00:33:59,440 --> 00:34:04,120
are evaluating my course, they're deciding
if they want to take my course.

620
00:34:04,440 --> 00:34:09,920
But anything beyond week two,
I say unpublished modules and all items.

621
00:34:10,120 --> 00:34:13,160
And so what I will get
is this little circle

622
00:34:13,160 --> 00:34:15,600
with a line through it,
and that is unpublished.

623
00:34:15,600 --> 00:34:16,960
As the weeks come up.

624
00:34:16,960 --> 00:34:21,760
I actually have mine set to auto publish
among, along with some prerequisites

625
00:34:21,760 --> 00:34:25,960
they have to complete, week one and week
two before they can complete week three.

626
00:34:26,280 --> 00:34:31,240
It's a really great idea to have this
little checklist system for students.

627
00:34:31,240 --> 00:34:32,920
If you need help with that,
reach out to us

628
00:34:32,920 --> 00:34:37,800
will be happy to help you with this once
you have everything set up again,

629
00:34:37,800 --> 00:34:43,080
I can't stress it enough for you,
your course as a student see what they see

630
00:34:43,320 --> 00:34:47,120
so that you can see if there's anything
that you need to tweak.

631
00:34:47,400 --> 00:34:50,600
And again, to publish,
you will just go to the home screen

632
00:34:50,880 --> 00:34:52,800
and then click on that publish.

633
00:34:59,160 --> 00:35:02,960
Let's
see if your course is using responders

634
00:35:03,520 --> 00:35:06,440
and you've even brought over
respond as like

635
00:35:06,440 --> 00:35:09,440
previous quizzes
that have been in responders.

636
00:35:09,440 --> 00:35:14,680
You definitely want to come down to the
locked down browser, which I don't have.

637
00:35:14,680 --> 00:35:16,000
So I'm going to go to settings.

638
00:35:16,000 --> 00:35:19,000
If you don't have lockdown browser,

639
00:35:20,040 --> 00:35:22,240
you can click hold, drag it up here.

640
00:35:22,240 --> 00:35:23,240
As we did before.

641
00:35:23,240 --> 00:35:26,280
This is all just
you can see canvas does do a lot of

642
00:35:27,480 --> 00:35:29,440
repetition in how they design.

643
00:35:29,440 --> 00:35:31,440
So it makes it easier to learn.

644
00:35:31,440 --> 00:35:34,440
Go ahead and click on Lockdown browser.

645
00:35:34,840 --> 00:35:37,080
And then normally
you don't get this system

646
00:35:37,080 --> 00:35:41,040
administration error,
but you will get instead a list

647
00:35:41,040 --> 00:35:45,400
of all of your quizzes
that are available to use.

648
00:35:45,400 --> 00:35:48,440
Locked down browser. If you see a little,

649
00:35:49,400 --> 00:35:50,240
a one that

650
00:35:50,240 --> 00:35:54,600
says required and it will say it in green,
then you know that

651
00:35:54,600 --> 00:35:58,640
that quiz is available to use in lockdown
browser.

652
00:35:59,040 --> 00:36:03,280
Take a look at that by clicking
on the left hand side of the quiz.

653
00:36:03,280 --> 00:36:05,200
Name will pretend like
this is the quiz name.

654
00:36:05,200 --> 00:36:08,120
There will be a downward
facing arrow or chevron.

655
00:36:08,120 --> 00:36:12,040
You click on that and it it'll something
below that will be called settings.

656
00:36:12,360 --> 00:36:16,320
Look in settings and confirm
that and the transfer

657
00:36:16,560 --> 00:36:20,120
a password has not automatically been set.

658
00:36:20,120 --> 00:36:21,960
We have seen that in the past.

659
00:36:21,960 --> 00:36:25,680
Where in the transfer
passwords do get placed.

660
00:36:26,080 --> 00:36:29,520
And then students contact the instructors
and say what's the password?

661
00:36:29,520 --> 00:36:31,640
And the instructors
don't know about the password.

662
00:36:31,640 --> 00:36:32,880
So that's just a good thing

663
00:36:32,880 --> 00:36:36,480
to just very quickly go down,
put your eyes on if there's a password

664
00:36:37,320 --> 00:36:41,280
and you don't want it, get rid of the
password, save your work and keep going.

665
00:36:42,480 --> 00:36:43,800
And then above all

666
00:36:43,800 --> 00:36:47,600
else, make sure that you restart
your computer every now and again,

667
00:36:47,600 --> 00:36:51,720
especially if you are gone
or if you have a computer here on campus.

668
00:36:52,040 --> 00:36:54,120
You have gone off on breaking.

669
00:36:54,120 --> 00:36:56,200
Left it on during your break.

670
00:36:56,200 --> 00:36:59,280
There is a lot of updates
that go on with it,

671
00:36:59,560 --> 00:37:01,080
and so you just want a fresh start.

672
00:37:01,080 --> 00:37:04,760
You want all those zeros
and ones to be lined up as they should be,

673
00:37:05,040 --> 00:37:08,160
and that can make your life
a lot easier there in the future.

674
00:37:08,400 --> 00:37:12,840
So Rob is going to go in to the next bit,
are talking about,

675
00:37:13,200 --> 00:37:15,960
potential frauds and enrollment.

676
00:37:15,960 --> 00:37:18,440
I'm going to start my share
really quick and reshare.

677
00:37:18,440 --> 00:37:20,720
I just shared my screen
from the respond to site.

678
00:37:20,720 --> 00:37:25,040
I don't know why yours was on my screen
at the same time or not

679
00:37:25,080 --> 00:37:26,800
that that happened last time we were.

680
00:37:26,800 --> 00:37:27,920
We did this as well.

681
00:37:27,920 --> 00:37:32,160
It's kind of yeah, special, but it's
especially in your office machines

682
00:37:32,160 --> 00:37:34,240
when you come back from break
because we're going to be gone

683
00:37:34,240 --> 00:37:37,200
for 3 or 4 weeks there
because we don't start till like the 27th.

684
00:37:38,960 --> 00:37:41,600
So when we come back from break,
definitely,

685
00:37:41,600 --> 00:37:43,760
take a minute to turn on your computer

686
00:37:43,760 --> 00:37:47,600
and then just walk away from it
and let it let it, do its updates.

687
00:37:48,000 --> 00:37:50,840
In the back end,

688
00:37:50,840 --> 00:37:54,120
you know, resize
my share here in one second.

689
00:37:55,400 --> 00:37:58,400
All right.

690
00:37:59,120 --> 00:38:01,160
This next bit,

691
00:38:01,160 --> 00:38:02,720
we are doing good on time.

692
00:38:02,720 --> 00:38:05,880
So if you have questions,
comments, suggestions,

693
00:38:06,720 --> 00:38:09,720
anything as we go through this last bit,
which is,

694
00:38:10,080 --> 00:38:14,200
really just focused on this is modified
from, for an enrollment fraud

695
00:38:14,200 --> 00:38:17,560
and the issues that we're seeing and some,
some new methods to,

696
00:38:19,120 --> 00:38:20,920
combat this.

697
00:38:20,920 --> 00:38:25,560
And this is modified from our presentation
that Josh and I did earlier.

698
00:38:26,520 --> 00:38:28,360
Things have changed quite a bit.

699
00:38:28,360 --> 00:38:31,600
There's new information,
which I'll get into.

700
00:38:32,520 --> 00:38:36,960
So there's still lots of fraudulent
enrollments going on the,

701
00:38:38,080 --> 00:38:41,080
the AI tools are making this a lot easier.

702
00:38:41,160 --> 00:38:44,160
The main reason that we're seeing
all the fraudulent accounts

703
00:38:44,360 --> 00:38:46,160
is for financial aid fraud.

704
00:38:46,160 --> 00:38:48,960
So it's not don't take it personally.

705
00:38:48,960 --> 00:38:50,040
That's what's going on.

706
00:38:50,040 --> 00:38:52,840
So, admissions is aware of it.

707
00:38:52,840 --> 00:38:56,800
The state's getting better at filtering it
before it even comes to us.

708
00:38:57,840 --> 00:39:01,880
There our IT department
also has, settings in place.

709
00:39:02,960 --> 00:39:05,760
And we have tools available
to us from the state

710
00:39:05,760 --> 00:39:07,800
that we have kind of known actors.

711
00:39:07,800 --> 00:39:09,600
We know we know the patterns are.

712
00:39:09,600 --> 00:39:11,800
So admissions is able to stop a lot.

713
00:39:11,800 --> 00:39:14,760
The problem is,
is that they're three steps ahead of us

714
00:39:14,760 --> 00:39:16,720
and they know what we know.

715
00:39:16,720 --> 00:39:19,720
So they're they're putting their hands

716
00:39:19,920 --> 00:39:22,640
in the cookie jar, so to speak,
and changing things as they go.

717
00:39:24,720 --> 00:39:25,680
When we talked

718
00:39:25,680 --> 00:39:29,440
about this earlier this year, the question
is, do I have bots in my class?

719
00:39:29,440 --> 00:39:31,680
The, my answer was, no, you don't.

720
00:39:31,680 --> 00:39:33,720
Well, now you do.

721
00:39:33,720 --> 00:39:37,680
And and you also don't,
because financial aid,

722
00:39:38,560 --> 00:39:40,840
requires the

723
00:39:40,840 --> 00:39:42,960
the student to be in the class longer.

724
00:39:42,960 --> 00:39:45,160
So what?

725
00:39:45,160 --> 00:39:46,520
They're not automated bots.

726
00:39:46,520 --> 00:39:49,280
They're people in their answering posts.

727
00:39:49,280 --> 00:39:50,040
Right.

728
00:39:50,040 --> 00:39:52,560
So they're they're completing
the first few assignments so you don't

729
00:39:52,560 --> 00:39:53,640
they don't get dropped.

730
00:39:53,640 --> 00:39:55,080
And then they then they taper off.

731
00:39:55,080 --> 00:39:57,240
In the end they,
they get their financial aid.

732
00:39:57,240 --> 00:39:58,720
And so they stop responding.

733
00:39:58,720 --> 00:40:03,480
Well, now AI tools are being used
to automate that participation.

734
00:40:04,480 --> 00:40:07,480
There's plug ins especially for Chrome

735
00:40:07,560 --> 00:40:10,560
that can not only,

736
00:40:10,920 --> 00:40:13,840
fill out discussion posts,
they can fill out the assignments

737
00:40:13,840 --> 00:40:17,040
and they can also,
completely fill out a quiz as well.

738
00:40:17,840 --> 00:40:20,240
So there you have it.

739
00:40:20,240 --> 00:40:23,760
One of the things you can
do to combat quizzes being,

740
00:40:25,560 --> 00:40:27,000
auto completed

741
00:40:27,000 --> 00:40:30,000
and I'll, I'll show you
some of those tools later,

742
00:40:30,120 --> 00:40:32,840
is to actually use locked down browser,

743
00:40:32,840 --> 00:40:35,840
responders,
but you can do it without the recording.

744
00:40:36,200 --> 00:40:40,600
So just by by enabling responders,
it'll make your quiz

745
00:40:40,600 --> 00:40:43,800
open up in the responders
browser, not inside Chrome.

746
00:40:43,800 --> 00:40:47,160
And it eliminates all those,
I plug in tools.

747
00:40:47,600 --> 00:40:48,240
So it's another.

748
00:40:48,240 --> 00:40:48,960
Is that full proof?

749
00:40:48,960 --> 00:40:52,680
No students could still use our phone
and scan the question and get the answers,

750
00:40:53,120 --> 00:40:56,120
but it's it's a step forward

751
00:40:56,520 --> 00:40:59,400
from the admissions side.

752
00:40:59,400 --> 00:41:02,400
You always want to check your roster.

753
00:41:02,720 --> 00:41:07,040
From, my sbcc edu to canvas.

754
00:41:08,160 --> 00:41:11,760
Look for phone numbers
that are the same email addresses that are

755
00:41:11,760 --> 00:41:18,120
the same, statistics that are the same or,
first names that are identical.

756
00:41:18,440 --> 00:41:21,760
Most of these things,
we don't see any more in our classrooms

757
00:41:21,960 --> 00:41:24,640
by the time we get to that.
So this is all been filtered out.

758
00:41:24,640 --> 00:41:26,280
This is kind of old news.

759
00:41:26,280 --> 00:41:32,440
One of the big issues is if you see
a student that it's removed from, banner,

760
00:41:32,440 --> 00:41:35,480
so to speak, from your main roster,
but they're still in canvas.

761
00:41:35,880 --> 00:41:37,320
You gave it 24 hours.

762
00:41:38,760 --> 00:41:41,440
Up until basically last year,

763
00:41:41,440 --> 00:41:46,040
we used to have pretty much a live sync
between banner and canvas.

764
00:41:46,440 --> 00:41:49,120
That tool no longer functions.

765
00:41:49,120 --> 00:41:51,680
And so it happens once a day.

766
00:41:51,680 --> 00:41:54,120
I think it happens around 6 p.m..

767
00:41:54,120 --> 00:41:59,040
So if you see a student who's in there
and that could change based on it.

768
00:41:59,200 --> 00:42:00,360
So right now it's 6 p.m.

769
00:42:00,360 --> 00:42:02,160
next semester it might be different.

770
00:42:02,160 --> 00:42:06,840
So just give it a day
and then we can't remove your students.

771
00:42:06,840 --> 00:42:10,240
So if you see a student that's in canvas
but not in your roster, submit

772
00:42:10,240 --> 00:42:11,080
a ticket to it.

773
00:42:11,080 --> 00:42:15,840
I didn't put the address in there,
but it's the helpdesk. Edu.

774
00:42:17,800 --> 00:42:20,760
And, what can you do?

775
00:42:20,760 --> 00:42:22,840
We'll get into assignments
in a little bit.

776
00:42:22,840 --> 00:42:24,280
I have some information for you there.

777
00:42:25,920 --> 00:42:27,680
You can
drop students who aren't showing up.

778
00:42:27,680 --> 00:42:30,680
So especially for your online
asynchronous courses,

779
00:42:30,760 --> 00:42:33,760
especially for your late start courses,
if people don't log in

780
00:42:33,760 --> 00:42:36,760
in the first couple of days,
get rid of them.

781
00:42:37,920 --> 00:42:40,360
We you can always reinstate them, right?

782
00:42:40,360 --> 00:42:42,320
So if a student, it's a the best,

783
00:42:42,320 --> 00:42:45,640
the best way to get a reaction from
students is to drop them from your class.

784
00:42:46,280 --> 00:42:48,480
They'll email you right away.

785
00:42:48,480 --> 00:42:50,800
Hey, I, I just was doing something
else, like.

786
00:42:50,800 --> 00:42:53,120
Can I get back in? Yeah, yeah.

787
00:42:53,120 --> 00:42:55,600
Open your class a week early.

788
00:42:55,600 --> 00:42:58,600
Please don't open
it more than a week early.

789
00:42:59,120 --> 00:43:01,200
We also can't have assignments due

790
00:43:01,200 --> 00:43:05,520
before the official date
of the start date of the class, so.

791
00:43:05,520 --> 00:43:07,920
But you can have it open.
You can have access.

792
00:43:07,920 --> 00:43:10,760
You just can't make it due
until a little bit later.

793
00:43:10,760 --> 00:43:13,440
So do publish your class. Open things up.

794
00:43:13,440 --> 00:43:17,360
Encourage students to start participating
so you can see who's ready to go.

795
00:43:18,240 --> 00:43:21,760
You can also see if a student logs
in the first day it's published

796
00:43:22,120 --> 00:43:23,200
and then never again.

797
00:43:24,480 --> 00:43:24,840
That's a

798
00:43:24,840 --> 00:43:27,840
good tell, but it's not a real student.

799
00:43:28,560 --> 00:43:33,000
When we, you know, many of you in here,
we've had a lot of these same discussions

800
00:43:33,000 --> 00:43:36,720
having an introduction, discussion,
having an assignment.

801
00:43:37,160 --> 00:43:42,240
But what that bots in AI tools can't
do is embed photos.

802
00:43:42,840 --> 00:43:47,840
Okay, in canvas in your settings.

803
00:43:48,520 --> 00:43:51,520
And I think it's

804
00:43:52,800 --> 00:43:54,200
let me resize this

805
00:43:54,200 --> 00:43:57,200
particular page so it fits better.

806
00:43:57,480 --> 00:44:00,640
I think it's in the settings itself.

807
00:44:02,640 --> 00:44:03,960
Now. So if I go all the way down

808
00:44:03,960 --> 00:44:06,960
to settings.

809
00:44:07,080 --> 00:44:09,880
And I scroll down,

810
00:44:09,880 --> 00:44:12,440
come on canvas, you can do it

811
00:44:12,440 --> 00:44:17,200
all the way down
the first page of settings is.

812
00:44:19,440 --> 00:44:22,440
Let students attach files to discussions.

813
00:44:23,040 --> 00:44:26,040
I encourage you to turn that off.

814
00:44:26,520 --> 00:44:28,680
Why? That attaches

815
00:44:28,680 --> 00:44:31,680
a file
like you would attach it to an email.

816
00:44:31,720 --> 00:44:35,080
By turning that off,
it forces the students to embed a photo.

817
00:44:35,360 --> 00:44:37,640
So if you're asking
to post a photo of themselves,

818
00:44:37,640 --> 00:44:40,640
they have to embed it in the post
instead of just attaching it.

819
00:44:41,040 --> 00:44:44,040
The AI tools can attach,
but they can't embed.

820
00:44:44,400 --> 00:44:47,600
So it's a really, really nice tell that,

821
00:44:48,880 --> 00:44:50,800
the the student is not necessarily

822
00:44:50,800 --> 00:44:55,440
a legitimate student that's in the class
also giving specific instructions.

823
00:44:55,440 --> 00:44:58,000
And I'll get to that in a second.

824
00:44:58,000 --> 00:45:00,480
Having a syllabus quiz,

825
00:45:00,480 --> 00:45:05,000
one of the other things
with a quiz that you can do

826
00:45:05,320 --> 00:45:08,880
and forgive my navigation here
a little bit,

827
00:45:09,960 --> 00:45:12,960
is you can consider adding
pull down questions.

828
00:45:13,320 --> 00:45:16,680
And what pull down questions are not a
it's not a default question.

829
00:45:16,680 --> 00:45:18,800
It requires a little bit of effort.

830
00:45:18,800 --> 00:45:21,000
So this is why it's good for this quiz.

831
00:45:21,000 --> 00:45:24,120
But you may not want to do it
in all of your quizzes, but

832
00:45:24,120 --> 00:45:28,240
you have a pull down,
multiple choice option something.

833
00:45:28,240 --> 00:45:31,200
Scroll down a little bit further here.
You can see what it does.

834
00:45:31,200 --> 00:45:34,080
So you in the quiz

835
00:45:34,080 --> 00:45:37,800
you put in the brackets
so it has an option.

836
00:45:38,120 --> 00:45:40,440
And then you have multiple answers
for each one.

837
00:45:40,440 --> 00:45:44,480
So instead of being multiple choice
or they're selecting A, B, C or d,

838
00:45:44,800 --> 00:45:48,120
they have to use the pull down
to choose the answer.

839
00:45:48,120 --> 00:45:49,040
For each area.

840
00:45:49,040 --> 00:45:52,440
You can have one
or multiple answers in a single question.

841
00:45:53,520 --> 00:45:56,520
But especially adding something like this
to your syllabus quiz.

842
00:45:57,120 --> 00:45:59,760
It the, the,

843
00:45:59,760 --> 00:46:01,840
the AI tools can't, can't do this.

844
00:46:01,840 --> 00:46:04,400
They can't auto fill this in.

845
00:46:04,400 --> 00:46:07,400
And so again, this becomes a deterrent,

846
00:46:07,560 --> 00:46:10,960
from them just using those
AI tools in my class, I make it so

847
00:46:10,960 --> 00:46:13,520
they have to get a perfect score
on the syllabus quiz

848
00:46:13,520 --> 00:46:16,200
before they have access
to the rest of the class.

849
00:46:16,200 --> 00:46:18,280
And again, if you want to do something
like that, we can

850
00:46:18,280 --> 00:46:21,280
we can help you with those settings.

851
00:46:21,360 --> 00:46:22,560
And I've linked that in here.

852
00:46:22,560 --> 00:46:25,960
And I'll put the link to the slides,
in the chat

853
00:46:25,960 --> 00:46:28,960
in a little bit.

854
00:46:28,960 --> 00:46:32,320
And then if you're doing
an asynchronous class, you,

855
00:46:32,360 --> 00:46:36,040
we can't require meeting
at a certain day or time,

856
00:46:36,680 --> 00:46:39,520
but you can require

857
00:46:39,520 --> 00:46:42,840
meeting live with students
at some point in the first two weeks.

858
00:46:44,040 --> 00:46:44,360
You just

859
00:46:44,360 --> 00:46:48,320
can't say like
it's only going to be Friday from 8 a.m.

860
00:46:48,320 --> 00:46:49,080
to 9 a.m.

861
00:46:49,080 --> 00:46:50,760
that's that that you can't do.

862
00:46:50,760 --> 00:46:52,960
But we can do a phone call.
We can do things.

863
00:46:52,960 --> 00:46:56,880
Just another deterrent
and something that, you know, makes it

864
00:46:56,880 --> 00:47:00,840
so you're at least connecting
with the students in the,

865
00:47:03,040 --> 00:47:04,760
what's it called?

866
00:47:04,760 --> 00:47:06,040
Not professional development.

867
00:47:06,040 --> 00:47:08,920
Thinking of the wrong thing

868
00:47:08,920 --> 00:47:10,080
to call the classes

869
00:47:10,080 --> 00:47:13,760
where the the 290 classes would work.

870
00:47:13,800 --> 00:47:14,640
They.

871
00:47:14,640 --> 00:47:17,640
Come on, Tara, help me out here.

872
00:47:18,720 --> 00:47:19,960
Independent the work.

873
00:47:19,960 --> 00:47:22,960
Study classes. Thank you.

874
00:47:23,280 --> 00:47:26,280
The work study classes, that
that is a requirement of those classes.

875
00:47:27,040 --> 00:47:28,440
To to meet with the students live.

876
00:47:28,440 --> 00:47:32,600
So that's another good, kind of check
that your student, a real student.

877
00:47:34,440 --> 00:47:36,480
What do you need to do for it.

878
00:47:36,480 --> 00:47:37,640
So this first slide

879
00:47:37,640 --> 00:47:41,040
was what can you do then
we're getting into what you need to do.

880
00:47:41,280 --> 00:47:45,240
That's fine too I got I got people in the
in the wings helping me out. Do,

881
00:47:48,080 --> 00:47:48,480
you need to

882
00:47:48,480 --> 00:47:51,480
just drop students who aren't logging in,

883
00:47:51,840 --> 00:47:53,120
and I'll say this all the time.

884
00:47:53,120 --> 00:47:54,720
It's really, really important.

885
00:47:54,720 --> 00:47:58,120
Now, probably more than ever,
that we are actively dropping students.

886
00:47:58,120 --> 00:48:00,960
I know for myself
it can feel a little harsh,

887
00:48:00,960 --> 00:48:03,840
but there are students, especially,
our high school

888
00:48:03,840 --> 00:48:06,840
students are trying to add classes.

889
00:48:07,200 --> 00:48:08,760
The first week of classes.

890
00:48:08,760 --> 00:48:12,000
So actively
dropping students will allow other people

891
00:48:12,000 --> 00:48:15,000
to get into your class easier

892
00:48:15,360 --> 00:48:17,960
if you're notified of a possible
fraudulent student,

893
00:48:17,960 --> 00:48:21,720
which you might be notified
from admissions follow up.

894
00:48:21,720 --> 00:48:25,760
Make sure that student is actually
participating and and make sure you let,

895
00:48:26,360 --> 00:48:29,520
admissions and records know
that the student is is responding or not.

896
00:48:30,680 --> 00:48:33,680
If you suspect a fraudulent student,
notify your dean

897
00:48:34,080 --> 00:48:37,800
and don't necessarily confront
the student that they're fraudulent. Why?

898
00:48:38,480 --> 00:48:40,440
We just want to encourage them to to,

899
00:48:42,160 --> 00:48:43,520
participate as

900
00:48:43,520 --> 00:48:48,000
faculty, let the dean know
so they can talk to admissions so they can

901
00:48:48,000 --> 00:48:52,720
easily, more easily track the IP addresses
and things like that from the side.

902
00:48:53,200 --> 00:48:57,440
They want to try and catch the data
for these students, not just get them.

903
00:48:57,440 --> 00:49:00,200
Get rid of them right away. Yeah.
All right.

904
00:49:00,200 --> 00:49:03,000
Is it the dean we notified the dean.

905
00:49:03,000 --> 00:49:06,000
I've been told to notify admissions
and records directly.

906
00:49:07,000 --> 00:49:08,200
I think either one works.

907
00:49:08,200 --> 00:49:11,760
I think the the reason why I've been told
the dean is so the dean can bring

908
00:49:11,760 --> 00:49:16,000
a bunch of them at one time,
as opposed to a bunch of different emails.

909
00:49:16,000 --> 00:49:17,000
I think either one works.

910
00:49:17,000 --> 00:49:19,800
I would probably personally probably do
both.

911
00:49:19,800 --> 00:49:22,360
Okay.
If not, no hard and fast rule for it.

912
00:49:23,960 --> 00:49:26,960
Yeah, feel.

913
00:49:26,960 --> 00:49:30,240
You contact the dean
if you need the student drop

914
00:49:30,240 --> 00:49:33,240
from your roster
before the semester starts.

915
00:49:34,520 --> 00:49:35,720
You contact admissions.

916
00:49:35,720 --> 00:49:37,000
Admissions will not do it.

917
00:49:37,000 --> 00:49:40,440
Just, drop someone fraudulent.

918
00:49:40,440 --> 00:49:43,920
They will only drop once the instructor
notifies them to drop them.

919
00:49:43,920 --> 00:49:46,400
Please.

920
00:49:46,400 --> 00:49:48,240
Yeah, I hear what you're saying.

921
00:49:48,240 --> 00:49:49,280
I think most of us.

922
00:49:49,280 --> 00:49:52,400
I don't know if anyone's really dropping
before the start date of the class.

923
00:49:52,400 --> 00:49:53,640
Yes, they are. It's.

924
00:49:53,640 --> 00:49:55,640
Oh, well, there's a times.

925
00:49:55,640 --> 00:49:58,440
There are nursing classes
and stuff like this that they're.

926
00:49:58,440 --> 00:50:01,920
Oh yeah, the major
and the fraudulent are just spamming it.

927
00:50:01,920 --> 00:50:03,000
Were actually legit.

928
00:50:03,000 --> 00:50:06,000
Students cannot enroll in the class.

929
00:50:06,600 --> 00:50:08,960
Got it. Yeah it is.

930
00:50:08,960 --> 00:50:10,880
And the Dean's are the Dean's acting

931
00:50:10,880 --> 00:50:14,640
that they're creating those
lists to you right. Yes.

932
00:50:15,600 --> 00:50:16,800
But it's basically right.

933
00:50:16,800 --> 00:50:21,480
The first day of open registration,
suddenly a lot of, classes get hit.

934
00:50:22,120 --> 00:50:22,440
Yeah.

935
00:50:22,440 --> 00:50:26,160
Suddenly you have brand new students,
15 students enrolling in your class.

936
00:50:26,720 --> 00:50:27,880
And it's not just in nursing.

937
00:50:27,880 --> 00:50:30,880
It happens in, cit
in other departments, too.

938
00:50:31,200 --> 00:50:33,600
And it's preventing legit students.

939
00:50:33,600 --> 00:50:35,160
And then once admissions to records

940
00:50:35,160 --> 00:50:39,680
goes in there and removes those students
because other flags get raised,

941
00:50:39,840 --> 00:50:43,560
suddenly you're going into the semester
with not enough students in your class,

942
00:50:44,560 --> 00:50:49,000
so you want to be on top of that
and contact admissions?

943
00:50:49,920 --> 00:50:52,920
Absolutely.

944
00:50:54,720 --> 00:50:57,720
The I think the big thing to remember as,

945
00:50:57,840 --> 00:51:02,040
faculty, it's not our job to chase down
the fraudulent students.

946
00:51:02,040 --> 00:51:03,360
Don't spend your time doing that.

947
00:51:03,360 --> 00:51:06,080
Spend your time,

948
00:51:06,080 --> 00:51:08,240
you know,
working on working with students.

949
00:51:08,240 --> 00:51:10,520
Don't become the cop on that end.

950
00:51:10,520 --> 00:51:14,880
Just do what you can to, decide whether
you're going to keep them in there or not.

951
00:51:15,360 --> 00:51:16,080
Yeah. Christina.

952
00:51:17,600 --> 00:51:20,600
Hi. Yeah, a question a follow up
question to that is,

953
00:51:21,080 --> 00:51:23,320
I've been wondering
if some of the students

954
00:51:23,320 --> 00:51:26,680
that are trying to add, like,
the first week, are those likely

955
00:51:26,680 --> 00:51:30,120
to be the fraudulent
or are they usually enrolled,

956
00:51:30,960 --> 00:51:33,280
you know, by the time the term starts?

957
00:51:33,280 --> 00:51:33,800
Do you guys.

958
00:51:33,800 --> 00:51:34,400
Yes. Yes.

959
00:51:34,400 --> 00:51:37,200
Both or both? Okay. Yeah.

960
00:51:37,200 --> 00:51:38,160
The yeah.

961
00:51:38,160 --> 00:51:41,000
If a fraudulent student gets dropped
in the first week

962
00:51:41,000 --> 00:51:44,280
of the semester,
they normally don't ask to be added.

963
00:51:44,280 --> 00:51:47,640
What they do is they immediately
enroll into a late start class.

964
00:51:48,360 --> 00:51:49,800
Yeah,

965
00:51:49,800 --> 00:51:51,680
they'll move on to another open class

966
00:51:51,680 --> 00:51:54,680
because they have to get an add code
from you once this semester starts.

967
00:51:54,960 --> 00:51:57,960
As long as your class hasn't started yet.

968
00:52:00,360 --> 00:52:03,360
Well, and then, of course, you know,
like we're talking about in this,

969
00:52:03,360 --> 00:52:06,120
if you're getting concerned
about your actual legitimate numbers

970
00:52:06,120 --> 00:52:09,440
to stay in touch with your chair
so they can, there's ways I know in the,

971
00:52:10,640 --> 00:52:11,840
marketing classes,

972
00:52:11,840 --> 00:52:14,840
they've
been increasing the cap to like 50.

973
00:52:14,880 --> 00:52:16,920
So they want to keep adding
and removing classes

974
00:52:16,920 --> 00:52:20,920
and then and ending up still down
in the 3540 range once once a class start.

975
00:52:20,920 --> 00:52:22,960
Once they get rid
of all the fraudulent students.

976
00:52:22,960 --> 00:52:26,400
Because we were having classes
starting with 35 students,

977
00:52:26,400 --> 00:52:27,800
and then after they got rid

978
00:52:27,800 --> 00:52:30,800
of all the fraudulent students,
we're down to like 2022 students.

979
00:52:31,680 --> 00:52:34,920
And so by increasing the enrollment cap
for our online classes

980
00:52:34,920 --> 00:52:38,040
to 50, they're able to more balance
it out. So,

981
00:52:39,280 --> 00:52:41,120
the the chairs are also working

982
00:52:41,120 --> 00:52:44,080
directly
with admissions to, to work on this.

983
00:52:44,080 --> 00:52:45,600
Okay.

984
00:52:45,600 --> 00:52:48,120
This is one of my favorite tools.

985
00:52:48,120 --> 00:52:50,160
Many people use this. Many people don't.

986
00:52:50,160 --> 00:52:55,000
So I like to always pointed out
in your gradebook, you can go in and click

987
00:52:55,000 --> 00:52:58,800
on the three dots next to any assignment
and choose message students

988
00:52:58,800 --> 00:53:04,200
who once you open that up,
you can message students who haven't,

989
00:53:05,880 --> 00:53:08,640
submitted
the assignment, who got a specific

990
00:53:08,640 --> 00:53:11,360
didn't get a specific grade,
all those kinds of things.

991
00:53:11,360 --> 00:53:16,200
This is a great thing to do, especially
for all of your, first week assignments.

992
00:53:16,880 --> 00:53:19,440
Using this as a as a way to message out,

993
00:53:19,440 --> 00:53:23,000
it does a back to their canvas inbox.

994
00:53:23,000 --> 00:53:26,560
So every student gets a
it gets a separate, message.

995
00:53:26,560 --> 00:53:28,080
It's not a group.

996
00:53:28,080 --> 00:53:30,600
Buying carbon copy is the BCC.

997
00:53:30,600 --> 00:53:34,160
And, so they reply to you,
it'll just show up in your canvas inbox.

998
00:53:34,160 --> 00:53:37,520
And of course, that goes, as a copy
to their pipeline

999
00:53:37,520 --> 00:53:40,520
by default.

1000
00:53:41,360 --> 00:53:45,000
Don't make your quizzes,
especially your first week,

1001
00:53:45,000 --> 00:53:50,080
like syllabus quiz or checking quiz
or whatever that is too simple.

1002
00:53:50,880 --> 00:53:52,440
These are a variety of tools.

1003
00:53:52,440 --> 00:53:57,840
These are all hot links of different
AI tools that exist that will

1004
00:53:57,840 --> 00:54:01,800
autocomplete quizzes or auto use

1005
00:54:01,880 --> 00:54:05,400
like ChatGPT
to go find the answer to a quiz.

1006
00:54:06,480 --> 00:54:07,280
Quiz question.

1007
00:54:07,280 --> 00:54:10,800
This works for both multiple
choice and essay questions.

1008
00:54:10,800 --> 00:54:14,120
Was it like
this one is actually using ChatGPT to

1009
00:54:14,240 --> 00:54:17,240
to find it?

1010
00:54:17,760 --> 00:54:19,400
Some of these autofill on the questions.

1011
00:54:19,400 --> 00:54:22,920
Some of them have like a pull down,
that students use to do it.

1012
00:54:22,920 --> 00:54:27,920
So just be aware
this is what's available as of a week ago.

1013
00:54:28,840 --> 00:54:31,840
There's probably more
and more coming around the corner.

1014
00:54:32,560 --> 00:54:35,440
These are all Chrome specific plugins.

1015
00:54:35,440 --> 00:54:38,280
So hence why we're all so kind of like,

1016
00:54:38,280 --> 00:54:41,120
we love Chrome and we hate crime.

1017
00:54:41,120 --> 00:54:42,800
There's, there's,

1018
00:54:42,800 --> 00:54:45,560
a downside to all this stuff.

1019
00:54:45,560 --> 00:54:49,160
So like I mentioned earlier,
you can combat these plug ins by using,

1020
00:54:49,440 --> 00:54:51,000
responders.

1021
00:54:51,000 --> 00:54:54,720
If you never used responders,
we're happy to help you get this set up.

1022
00:54:55,560 --> 00:54:58,040
Oops. Let me move on from that.

1023
00:54:58,040 --> 00:55:00,920
When you're setting up responders,
you have two options.

1024
00:55:00,920 --> 00:55:04,680
One is lockdown browser and the second is
what they call proctoring.

1025
00:55:05,040 --> 00:55:06,960
This is the webcam part.

1026
00:55:06,960 --> 00:55:08,880
This is just the lockdown browser.

1027
00:55:08,880 --> 00:55:12,680
So if you have simple weekly quizzes
but you want to utilize this tool,

1028
00:55:13,080 --> 00:55:16,800
you can use Lockdown browser
which gets them out of Chrome

1029
00:55:16,960 --> 00:55:20,640
which prevents, you know,
all these other tools I was showing you

1030
00:55:20,640 --> 00:55:22,000
from actually functioning.

1031
00:55:23,040 --> 00:55:23,400
Like I

1032
00:55:23,400 --> 00:55:26,560
said, I'm not going to pretend
that this is a perfect solution.

1033
00:55:27,400 --> 00:55:29,720
There are other ways around it.

1034
00:55:29,720 --> 00:55:33,440
As far as especially
if you're not using the webcam, but it is.

1035
00:55:33,440 --> 00:55:36,440
It is there and at least a deterrent.

1036
00:55:36,680 --> 00:55:39,120
A lot of,

1037
00:55:39,120 --> 00:55:43,600
these,
fraudulent enrollments are mass rings

1038
00:55:43,600 --> 00:55:47,760
that are fraud rings, and they don't have
time to deal with these little blocks.

1039
00:55:47,760 --> 00:55:50,760
They'll just move on to another class
or move on to another school.

1040
00:55:51,000 --> 00:55:55,640
So are more blocks and and
stumbling points we put up in their way.

1041
00:55:56,720 --> 00:55:59,720
It turns in from coming back
into our class

1042
00:56:00,440 --> 00:56:03,360
with discussions specifically,

1043
00:56:03,360 --> 00:56:06,360
we I was working with John back
towards the beginning of this semester,

1044
00:56:06,360 --> 00:56:09,760
and he's been he's a computer
science instructor, and he's been,

1045
00:56:10,080 --> 00:56:13,080
trying different things
and tracking different things as well.

1046
00:56:13,560 --> 00:56:15,960
And what one of the things
and I'm not going to read this word

1047
00:56:15,960 --> 00:56:18,960
for word, I'll let you read it
if you if you really want to.

1048
00:56:19,160 --> 00:56:22,440
But one of the things that the bots can do

1049
00:56:22,840 --> 00:56:26,680
is they can read the instructions
of a discussion and they can reply.

1050
00:56:27,320 --> 00:56:30,360
What they can't do
is follow complex directions.

1051
00:56:30,960 --> 00:56:32,600
So some of the things he does

1052
00:56:32,600 --> 00:56:36,120
in his discussions is he'll have a list
of like five questions,

1053
00:56:36,480 --> 00:56:41,000
and they have to choose one
or give a specific responses like

1054
00:56:41,280 --> 00:56:45,520
have them, respond in text,
reply to your question in text,

1055
00:56:45,840 --> 00:56:50,040
and then respond to another student
with some type of image.

1056
00:56:50,040 --> 00:56:54,120
So if I was in sales photography class,
she might have them,

1057
00:56:55,080 --> 00:56:58,320
talk about defining what exposure is.

1058
00:56:58,320 --> 00:57:02,360
And then the next student has to reply
with a example photograph

1059
00:57:02,360 --> 00:57:07,440
that that shows how what those exposure
settings are, something like that.

1060
00:57:08,880 --> 00:57:10,080
Make it harder,

1061
00:57:10,080 --> 00:57:13,680
make it more steps,
especially in the first few weeks.

1062
00:57:14,160 --> 00:57:17,240
And again, embedding
those images not just,

1063
00:57:17,880 --> 00:57:22,280
attaching a file, because those are
the things that AI tools can't do yet.

1064
00:57:22,720 --> 00:57:25,520
Can they do this in
come January? February?

1065
00:57:25,520 --> 00:57:28,520
I hope not, but it's always possible.

1066
00:57:29,760 --> 00:57:31,680
And they can respond.

1067
00:57:31,680 --> 00:57:35,760
They can do a secondary response
in the, in the, in the, discussion.

1068
00:57:36,960 --> 00:57:39,960
But they usually can't do both.

1069
00:57:40,040 --> 00:57:42,920
So having it reference a specific article

1070
00:57:42,920 --> 00:57:46,480
or depending on the class,
you know, be as specific as possible.

1071
00:57:47,400 --> 00:57:50,160
So down at the bottom,
these specific instructions

1072
00:57:50,160 --> 00:57:53,160
require embedding, images of some kind.

1073
00:57:54,040 --> 00:57:56,840
The other thing that you can do
is in the instructions,

1074
00:57:56,840 --> 00:57:59,840
say, given a list of five questions
and say everyone

1075
00:57:59,840 --> 00:58:02,840
with the last name between, you know, A

1076
00:58:03,080 --> 00:58:05,840
and N are going

1077
00:58:05,840 --> 00:58:08,840
to respond to question one,
so on and so forth.

1078
00:58:08,880 --> 00:58:11,880
That kind of stuff confuses the,

1079
00:58:12,040 --> 00:58:14,280
the, the AI tools quite a bit.

1080
00:58:15,840 --> 00:58:17,080
There's also other little

1081
00:58:17,080 --> 00:58:20,920
tiny tricks out there,
like adding a specific name.

1082
00:58:21,240 --> 00:58:25,320
So if you have an essay question,
or a response,

1083
00:58:25,600 --> 00:58:28,600
you can put in really tiny text
or in white text

1084
00:58:28,920 --> 00:58:33,800
you to, include the,
the name, you know, Martha, in your story.

1085
00:58:34,160 --> 00:58:38,160
And so when the AI tool responds,
it'll include the name Martha.

1086
00:58:38,160 --> 00:58:41,160
And then all you have to do is scan it
and see if it includes the name Martha.

1087
00:58:41,160 --> 00:58:44,280
And you know that it,
has come up with this.

1088
00:58:44,760 --> 00:58:47,760
They're using an AI tool
to come up with the answer.

1089
00:58:48,400 --> 00:58:52,040
The other thing is that canvas has finally

1090
00:58:53,240 --> 00:58:55,440
fixed the,

1091
00:58:55,440 --> 00:58:58,440
activity counter in the people tab.

1092
00:58:58,920 --> 00:59:01,920
What I mean by fixed is it's tracking
the mobile app

1093
00:59:02,120 --> 00:59:06,720
time,
as well as the, in on a computer time.

1094
00:59:07,240 --> 00:59:09,280
So you should see a total activity.

1095
00:59:09,280 --> 00:59:10,760
That makes sense.

1096
00:59:10,760 --> 00:59:15,000
What we were seeing this semester
specifically is students.

1097
00:59:15,000 --> 00:59:18,000
And this is a screenshot of five weeks
into the semester.

1098
00:59:18,360 --> 00:59:22,680
So one student, which is kind of a normal
student, would have 4

1099
00:59:22,680 --> 00:59:26,200
or 5, 12, 50 hours of, of time put in.

1100
00:59:26,640 --> 00:59:30,480
But other students were having like
20 minutes or under 100 minutes.

1101
00:59:31,000 --> 00:59:32,640
This is a sample screenshot chart.

1102
00:59:32,640 --> 00:59:35,040
You can see John's
specific things above that.

1103
00:59:35,040 --> 00:59:38,040
So keeping an eye on students

1104
00:59:38,040 --> 00:59:41,880
who you know are legitimate,
what are their total hours.

1105
00:59:41,880 --> 00:59:44,880
And comparing that to two other students.

1106
00:59:44,880 --> 00:59:48,760
This is one thing
that is actually really easy to trick,

1107
00:59:49,120 --> 00:59:54,160
but it takes time
because the computer has to be idled into,

1108
00:59:55,320 --> 00:59:57,120
that particular class.

1109
00:59:57,120 --> 01:00:00,000
So if a student opens up a,

1110
01:00:00,000 --> 01:00:02,840
a class, and leaves canvas open,

1111
01:00:02,840 --> 01:00:05,840
even if they're doing something else
or watching Netflix,

1112
01:00:06,000 --> 01:00:09,840
it'll keep saying that they're in canvas
and tracking that time.

1113
01:00:09,840 --> 01:00:13,800
So those hours are not really accurate,
but they should be large.

1114
01:00:14,400 --> 01:00:17,440
If the hours are extremely small,

1115
01:00:17,720 --> 01:00:20,720
especially compared to other students,
that's a good

1116
01:00:20,920 --> 01:00:23,320
indicator that that might be
a fraudulent enrollment.

1117
01:00:23,320 --> 01:00:26,160
So something to look at in
the first few weeks.

1118
01:00:26,160 --> 01:00:29,160
As you roll in.

1119
01:00:30,160 --> 01:00:33,080
That's where we're at right now.

1120
01:00:33,080 --> 01:00:33,760
Question.

1121
01:00:33,760 --> 01:00:36,240
Anything else that anyone else is doing?

1122
01:00:36,240 --> 01:00:37,080
To kind of help.

1123
01:00:37,080 --> 01:00:39,520
I don't look at that right on time too

1124
01:00:39,520 --> 01:00:42,520
with fraudulent or any questions comments.

1125
01:00:42,680 --> 01:00:45,680
We're all concerned.

1126
01:00:46,480 --> 01:00:46,760
Yeah.

1127
01:00:46,760 --> 01:00:48,720
Christina.

1128
01:00:48,720 --> 01:00:50,400
Yes. Thank you for that.

1129
01:00:50,400 --> 01:00:51,920
Another question, I guess is,

1130
01:00:52,880 --> 01:00:55,160
do these, like, fraudulent students?

1131
01:00:55,160 --> 01:00:59,200
Do some of them keep on submitting
these fake assignments to the end,

1132
01:00:59,200 --> 01:01:01,200
or do they drop off at,
like at a certain time

1133
01:01:01,200 --> 01:01:04,960
or how that's like,
what are other ways to tell that they are?

1134
01:01:05,760 --> 01:01:06,600
Yeah.

1135
01:01:06,600 --> 01:01:07,640
Unfortunately they,

1136
01:01:07,640 --> 01:01:12,520
they usually they know from the,
the school's website, like when censuses.

1137
01:01:12,520 --> 01:01:15,680
So usually after census,
once they've got their fraudulent, once

1138
01:01:15,680 --> 01:01:16,920
they got their fraudulent. Yeah.

1139
01:01:16,920 --> 01:01:19,920
Once they've got their fraudulent
financial aid checks, they,

1140
01:01:19,960 --> 01:01:21,280
they generally stop posting.

1141
01:01:21,280 --> 01:01:24,120
But that's the problem
is that it's pretty late in our semester.

1142
01:01:24,120 --> 01:01:28,320
And so at that point, it's too late to
replace that student with a real student.

1143
01:01:28,320 --> 01:01:28,960
Yeah.

1144
01:01:28,960 --> 01:01:30,960
You can still get rid
of that fraudulent student.

1145
01:01:30,960 --> 01:01:32,040
But the sad part is

1146
01:01:32,040 --> 01:01:35,360
that they might have taken a spot of a
of a real student earlier on.

1147
01:01:35,760 --> 01:01:36,280
Okay.

1148
01:01:38,880 --> 01:01:39,160
Yeah.

1149
01:01:39,160 --> 01:01:41,600
All right.

1150
01:01:41,600 --> 01:01:42,880
Rob, I thought that

1151
01:01:42,880 --> 01:01:46,440
you said something about responders,
and I thought you said

1152
01:01:46,440 --> 01:01:49,440
students can still scan
and get the answer.

1153
01:01:50,640 --> 01:01:51,240
Yeah. What, like.

1154
01:01:51,240 --> 01:01:51,920
Like if they're.

1155
01:01:51,920 --> 01:01:53,640
If you're using,

1156
01:01:53,640 --> 01:01:56,000
responders, lockdown browser responders.

1157
01:01:56,000 --> 01:01:58,280
Is the company locked in browsers?

1158
01:01:58,280 --> 01:02:01,280
The tool if they're using
if you're using lockdown browser

1159
01:02:01,320 --> 01:02:04,240
without the webcam
to just make them not use Chrome.

1160
01:02:04,240 --> 01:02:05,440
So they're not using that.

1161
01:02:05,440 --> 01:02:09,320
They can use AI tools on their phone
to scan and search.

1162
01:02:09,360 --> 01:02:12,360
Take a picture of it, find the answer
and then answer it.

1163
01:02:12,880 --> 01:02:14,160
You right.

1164
01:02:14,160 --> 01:02:16,680
Yeah. Yeah I've experienced that okay.

1165
01:02:16,680 --> 01:02:17,960
Yeah. So it's just another level.

1166
01:02:17,960 --> 01:02:19,760
But it's still like it's another level
if, if, if,

1167
01:02:19,760 --> 01:02:23,040
if we're trying to just kind of prevent
these like fraudsters who are trying to

1168
01:02:23,080 --> 01:02:24,840
find the easy way through,

1169
01:02:24,840 --> 01:02:29,600
that might be enough of a deterrent
to help them move on to somewhere else.

1170
01:02:29,600 --> 01:02:30,600
Right?

1171
01:02:30,600 --> 01:02:33,360
We are seeing instructors
who are using responders

1172
01:02:33,360 --> 01:02:36,360
in the classroom with it.

1173
01:02:36,400 --> 01:02:38,360
Even though they're proctoring
and watching their students,

1174
01:02:38,360 --> 01:02:41,200
they're actually just adding
that one more level.

1175
01:02:41,200 --> 01:02:42,360
Okay. Do it. It.

1176
01:02:42,360 --> 01:02:43,560
Yeah, Paco's doing it.

1177
01:02:43,560 --> 01:02:46,920
I, I've helped several instructors
or like, I just I can tell

1178
01:02:46,920 --> 01:02:50,160
this language is not my, second English.

1179
01:02:50,160 --> 01:02:53,520
As a second language student
answering these questions.

1180
01:02:53,960 --> 01:02:56,120
And so now I need to use responders. So.

1181
01:03:02,520 --> 01:03:04,560
Anybody else

1182
01:03:04,560 --> 01:03:08,880
anything in your conversations
you want to add terror or anything.

1183
01:03:08,880 --> 01:03:11,280
You know that I don't know yet.

1184
01:03:11,280 --> 01:03:13,480
This is a constant conversation.

1185
01:03:13,480 --> 01:03:14,160
No, I mean it.

1186
01:03:14,160 --> 01:03:17,200
It's just such a hard battle,
especially for those of us who,

1187
01:03:18,640 --> 01:03:23,040
have multiple sections of a course
and the waitlist get filled.

1188
01:03:23,040 --> 01:03:26,120
So we open up another section,
and that really seems to be

1189
01:03:26,120 --> 01:03:29,400
at the highest risk
for fraudulent enrollments.

1190
01:03:30,240 --> 01:03:31,720
I will personally share.

1191
01:03:31,720 --> 01:03:34,240
I had one course online.

1192
01:03:34,240 --> 01:03:36,200
I should add that note, that caveat too.

1193
01:03:36,200 --> 01:03:39,360
It's always online
where the fraudulent, enrollments are.

1194
01:03:40,440 --> 01:03:41,800
But it was full.

1195
01:03:41,800 --> 01:03:45,600
I over enrolled at the 45 out of 40,
and then I later discovered

1196
01:03:45,600 --> 01:03:48,600
that 25 of them were fraudulent.

1197
01:03:49,320 --> 01:03:52,400
And they did exactly what you were saying,
or, they were using,

1198
01:03:52,400 --> 01:03:55,400
like, chatbot
to do some of these initial work.

1199
01:03:56,040 --> 01:03:59,160
But I also noticed,
like in our introductory discussion board,

1200
01:03:59,160 --> 01:04:02,160
they did something
and maybe we could look out for

1201
01:04:02,560 --> 01:04:06,480
and that is they actually copied
another student's post.

1202
01:04:07,200 --> 01:04:08,280
Oh that's interesting.

1203
01:04:08,280 --> 01:04:08,720
Yeah.

1204
01:04:08,720 --> 01:04:11,360
So I'm like
and they just changed the name.

1205
01:04:11,360 --> 01:04:12,160
Gotcha.

1206
01:04:12,160 --> 01:04:14,520
Oh, I've read this already.

1207
01:04:14,520 --> 01:04:18,360
And of course, canvas has a time stamp for
who did it first.

1208
01:04:19,200 --> 01:04:22,600
So that might be another,
another, thing to look out for.

1209
01:04:23,680 --> 01:04:26,400
But those also just like I put the slide
linking.

1210
01:04:26,400 --> 01:04:26,680
Yeah.

1211
01:04:26,680 --> 01:04:30,280
And I put the slide link in my,
in the chat here to my slide deck there,

1212
01:04:30,800 --> 01:04:34,200
which includes those links to those,
those, quiz tools that I showed you,

1213
01:04:34,200 --> 01:04:35,880
but there's,

1214
01:04:35,880 --> 01:04:38,480
discussion tool
discussion plugins for Chrome as well.

1215
01:04:38,480 --> 01:04:42,800
That'll just fill in
whatever, on top of things.

1216
01:04:42,800 --> 01:04:45,800
So it's crazy.

1217
01:04:46,000 --> 01:04:47,160
I will caveat.

1218
01:04:47,160 --> 01:04:50,160
I'll, I didn't say this at the beginning,
but a lot of the information

1219
01:04:50,160 --> 01:04:53,680
that I shared in this, updated slides

1220
01:04:54,080 --> 01:04:57,800
are also from the, a triple C as well.

1221
01:04:57,800 --> 01:05:00,800
So this is I'm looking
at a lot of different sources

1222
01:05:00,840 --> 01:05:02,360
bringing ideas from different

1223
01:05:02,360 --> 01:05:05,360
our experience here on campus,
as well as what the state's doing

1224
01:05:05,360 --> 01:05:07,800
and what the state's
trying to put out there as well. So

1225
01:05:08,880 --> 01:05:11,480
thank you all for for joining today.

1226
01:05:11,480 --> 01:05:15,120
We do have this audio recorded up
on the FRC site from last week.

1227
01:05:15,120 --> 01:05:17,680
I'll put up the secondary
recording as well in the same spot.

1228
01:05:17,680 --> 01:05:20,240
Just so it's it's up there.

1229
01:05:20,240 --> 01:05:23,240
Since this one's a little paced,
a little better than last time, but

1230
01:05:24,120 --> 01:05:25,920
thanks all for coming in, and I'm sure

1231
01:05:25,920 --> 01:05:28,920
we'll do something towards
the beginning of the semester as well.

1232
01:05:29,280 --> 01:05:34,120
Just on the fraud side, just to kind of
as a reminder, we might cut out this part

1233
01:05:34,120 --> 01:05:37,160
and send it out as a video towards
the end of the beginning of the semester.

1234
01:05:37,440 --> 01:05:40,440
So if you have especially had adjuncts
coming in in the spring,

1235
01:05:40,440 --> 01:05:43,440
this might be a good, video
to share with them as well.

1236
01:05:43,800 --> 01:05:48,400
Our, our some schools having
fewer problems with this than others.

1237
01:05:49,800 --> 01:05:51,840
No, I wouldn't say that.

1238
01:05:51,840 --> 01:05:55,560
I mean, I would
I would say the only thing I'm seeing

1239
01:05:55,560 --> 01:05:58,560
is that schools with,

1240
01:06:00,120 --> 01:06:02,000
like, single, single district

1241
01:06:02,000 --> 01:06:05,000
schools are getting hit less.

1242
01:06:06,040 --> 01:06:06,960
Okay.

1243
01:06:06,960 --> 01:06:09,520
So like Ventura
and those where they have multi multi

1244
01:06:09,520 --> 01:06:12,520
schools, they're getting hit
actually harder than we are.

1245
01:06:12,800 --> 01:06:15,000
Just because there's when there's
more students it's easier to fly

1246
01:06:15,000 --> 01:06:17,760
under the radar.

1247
01:06:17,760 --> 01:06:18,120
Yeah.

1248
01:06:18,120 --> 01:06:20,280
But it's it's a statewide part

1249
01:06:20,280 --> 01:06:24,400
but part of the issue with California
specifically, just as a reminder,

1250
01:06:24,400 --> 01:06:28,680
if you and some of you may not know this,
we accept all students.

1251
01:06:29,840 --> 01:06:33,360
There's no barrier,
there's no ID requirements, there's

1252
01:06:33,360 --> 01:06:36,920
no birth certificate requirements
when they apply through CTC apply.

1253
01:06:37,240 --> 01:06:40,200
So just everyone who makes an account
kind of gets in.

1254
01:06:40,200 --> 01:06:43,800
And that's that's kind of why why the
state of California get targeted so hard.

1255
01:06:44,000 --> 01:06:47,760
And so the fraud fraud rings
are focused heavily on California.

1256
01:06:56,520 --> 01:06:57,720
Okay.

1257
01:06:57,720 --> 01:06:58,680
All right.

1258
01:06:58,680 --> 01:07:00,400
Good luck out there. Have a wonder.