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Welcome to the EZ Universal Design series. I'm

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Suzanne Delahanty. As the alternative media and

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assistive technology specialist, I want to share

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some of my favorite universal design secrets in my

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easy universal design series. I'm going to demo

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some great ways to quickly make your courses more

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accessible and equitable for everyone.

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Periodically, I'll be introducing you all to some

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of the best tools you can easily implement right

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now.

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Today, I'll be sharing a new tool with you, called

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Ava, which allows you to add free live captioning to your Zoom

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meetings for free. How would you like to do that?

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Well, let me show you how easy it is with this

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free live captioning tool. Ava allows you to

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instantly add live streaming captions to any live

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video meeting. And it will also let you save your

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spoken words as a text file when you're done. This

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simple tool helps not only deaf or hard of hearing

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students, but also help students who are ESL, ADHD,

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dyslexic, as well as students with writing or

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mobility issues. When taking notes, it takes less

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than one minute to get up and running and add

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captions to your streaming Zoom videos. Let me

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demonstrate how easy it is to get up and running

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using AVA. So I am actually in a zoom meeting,

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I've already launched it, and I'm going to share

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my screen and show you AVA.  I'm going to go

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ahead and click on my desktop and here I am on the

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AVA homepage. It is very, very simple to get to.

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It is simply AVA.ME ;then you should see all of

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this right here. I'm going to go ahead and

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move my Zoom toolbar. What you see is

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basically this green bar on the top and all you

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need to do to actually start using AVA is click

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on the "get started button" or "caption now".  I'm

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going to go ahead and log in on my main login page

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here, which I've already logged into. You can log

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in as a guest, or you can create an account with

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your school e-mail. It is entirely free either way.

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I'm going to go ahead and start my captions now.

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But as you can see, there is a a toolbar area

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where you can set your visibility. Most people

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like dark mode for visibility, but you can also

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change the font size, which is very, very helpful.

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All of those settings are hiding in here.

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I'm going to go ahead and start captions now. And

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what you can see is it will immediately start

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captioning for me. I also have a font size which I

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can change on the fly, or actually change languages,

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or my input of my audio. That's all very simple,

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easy access on the left hand side. And you can collapse

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this as you see fit. As you can see, it is

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following all my words. Now, how do you get the

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captioning on your Zoom window? What you need

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to do is just go to the little button here. As you

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can see, my microphone is on. It is recording me

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automatically. If you go to this window on the

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web and you can actually turn this off if you need

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to have a break or pause. Then you can come

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back here. If you have something you'd like to

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CC caption onto, you can click here {on CC} and it will open

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up a separate window while it's transcribing in

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the background, that you can put in front of your

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Zoom presentation or your whiteboard. So I do need

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to log in here and say "start captioning". What

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it will do is show me captions in a very nice

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floating closed-captioning bar. The size of

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this font in the background are set by the

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original settings that you set up in the

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transcription box in the window we just looked at.

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I'm going to go ahead and show you that I can

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resize it so that it matches your screen or your

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Zoom window. You can actually add people to the

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conversation to join in, and you can pause it as

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well on this closed captioning box. So, this is how it

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works.  If I wanted to bring up my

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whiteboard, for instance, or annotate, you can

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also have that at the same time. So, it's a very

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useful tool. What's really cool: when

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you're all done speaking, whether it be an hour or

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three hours, it's completely free and unlimited

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for as long as you'd like to speak. It's about

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85% accurate and you can edit it

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with this keyboard tool if you'd like to go in and

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type. You can also make corrections on the fly

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by just clicking on this, so you can Hyper focus on

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a word and just typing over it, correcting it

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yourself on the fly. Once you hit the "close"

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button, whether it be here, on the "scribe" window

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or on the captioning window, it automatically asks

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you if you'd like to save the transcript.  I'm

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going to say "save transcribe", & it automatically

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names it by the date; I'm going to put it on my

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desktop by default. I'm going to save, and I'll

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show you what that looks like.  I'm going to go

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ahead and minimize all this.  It is still

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working, by the way, as you wait to open your

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transcript; but here is the transcript. All

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cleaned up and everything is there. And you

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actually go in there and you can see that there's

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some typos there. So it will hint to you to fix text

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with the red highlights. But it is an excellent

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tool for transcribing things for videos.

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Students can use this as a study tool on their

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end too. But, I think every instructor should know

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about this because it's a great tool to get you

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started with captioning for free and very easily.

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I hope you enjoyed it. If you have any

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questions at all, feel free to reach out to me. My

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email will be on the last slide here, and you can

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always call me when our campus is back up and

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running. Thank you. And look for my next video on

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another accessible universal design technique that

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I want to share with you. Bye!