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Hey everybody it's Suzanne Delahanty your

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alternative media and assistive technology

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specialist at Crafton Hills College. Right now I'm

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going to show you a very quick demo on how to add

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actual captions to your PowerPoint presentations.

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So this is quite easy if you have activated your

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Microsoft 365 Office account that is through our

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school either Valley or Crafton Health College

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through San Bernardino Community College District.

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So as you know after you log into your account

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which is accessible on our main home page under

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log ins and you click on Office 365 right above

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the email log in for students. And so it would

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take you does this page showing all your

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applications that are available with our

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subscription to Microsoft 365. And as you can see

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I have a PowerPoint icon here as well as many

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others. So what you can do is you can jump right

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into that and make a brand new file with this

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online version of PowerPoint or you can open

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existing file. So that's one thing to do. I'm

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going to go ahead and open this existing file here

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which I've already created. And what I'd like to

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do is I'd like to caption this accessibility demo

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PowerPoint that I have been using for a while. So

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I will show exactly how I will do that. So by the

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way this only works in the online version of the

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school's subscription for Microsoft 365. It will

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not work on a desktop version and lets you have a

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particular version that you paid for. And it's a

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lot of detail to get into that. So let's just move

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on to the captioning. So what's going to happen

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here is I'm going to have my usual work tools. And

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the most important thing is to make sure that this

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ribbon feature that shows you a very simple ribbon

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you don't want to touch that fits audience

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simplified. You want to undo it and just have it

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be the full version of the regular ribbon which is

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to the left. So I'm going to say cancel there. I

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would like to have the regular ribbon and then I'm

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going to be able to see. All these different menu

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items and at the very far right next to hell is

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the view item and right in there if you highlight

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that you will see used subtitles. So you're

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actually going to click that. And then under

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subtitle settings you will have to click on this

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little tiny down arrow. You'll have to select the

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language that is actually spoken by the presenter.

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And of course unless you're doing a foreign

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language presentation you're going to hit English.

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And then there's another setting. It can actually

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translate to a different language. So if you're so

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inclined or have a class where that would be very

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helpful. But like an ESL class or something like

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that you could select an alternative version from

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list here and it will actually translate the

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spoken word into subtitles or actually close

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captions that are in that language. So we're gonna

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leave that in English for now. And at this point

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since this is already a created PowerPoint that's

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very short. Go ahead and just start playing it and

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speaking and narrating.

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So it says starting to my subtitles. And I say

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welcome. I'm Suzanne Delahanty and I'm with

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Crafton Hills College alternative media and

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assistive technology specialist with the Disabled

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Students Programs and services. And I'd like to

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introduce you to universal design and technology

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so you would just normally click to your next

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slide and it will continue doing your auto

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captioning for you. And this also works if you are

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doing a live presentation perhaps maybe online VR

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zone. And what's great about that is it is very

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hard to get live captioning. It is very expensive

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normally. But this will allow you to do it if

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you're able to record your session with another

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tool. So hopefully you find this useful. I know I

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did. And if you want to get out of the PowerPoint

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on 365 all you have to do is hit the escape key.

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And now we will have captioned. Transcripts as

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well inside of there. And I hope that you found

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this useful. Have a great day.